Meetings

APR 1 08	WTRPOA REGULAR BOAARD OF DIRECTORS MEETING Sat. April 5^th, 2008 10 a.m. @ the Clubhouse AGENDA 10 a.m. Secretary’s Report: reading of the Board minutes of Sat. Feb. 9^th, 2008. Treasurer’s report: Feb. & March 2008 expenses & balance. Open Forum: 15 min. Old Business: Grant writing research; contact the members that may be willing to volunteer to re-strip the yellow centerline of the entry road and repair the damaged roof of the mail box. New Business: Diamond Bar rd. closing in the spring of 2008; a ballot to the membership for a By-law Auditing change from Annual Review to Compilation procedure – this will take a 66% approval. If it passes it will save the Association in accounting expenses. Road Report: Facility Report: set dates for volunteer work parties (Bob McEuin will need lots of help) for pool, clubhouse & surrounding lawn area; advertise for a summer camp host; Pool & Restroom volunteers for cleaning until or if we get a Camp host. Fire Fuel Reduction Report: Geo Terra is going to complete the fire break project off Hackamore in the common area; Other potential fuel reduction projects; J. Rosen is also interested in paying for fuel reduction on his private property. Subdivision/Annexation: "Prevailing Party Fees" to the opposition after the decision to approve CUP 75-9 – adjacent subdivision; Speed bumps in areas where there will be speeding contractors and/or additional residence; contact DEQ & Fish & Wildlife about over building in the area east of Stirrup Dr. Next Board Meeting: T.B.A. – May or June 2008
Aug 4 2007	WTRPOA ANNUAL MEETING SAT. Aug. 4^th, 2007 TENTATIVE AGENDA 9 a.m. to 9:55 Members sign – in and register proxies; coffee & donuts 10 a.m. Meeting call to Order 5 min. – Determine quorum w/ eligible voters – WTR By-Law 3.5 – 20% of the membership in person or by proxies to do business. i.e. 219 lot owners X 20% = 44 voters. Determine a Quorum to pass a total project assessment amount over $1000.00 – WTR/C.C.&R’s Art. VI. Sec. 4 &6. 60% of the membership in person or proxies w/66% of that passing the motion. i.e. 219 owners X 60%=131 voters; 131 voters X 66% = 86 yes votes. By-Law change – Chapter X – Amendments: i.e. 219 X 66% = 145 yes votes. 10:05 Welcome Wagon Update 5 min. 10:10 Secretary’s Report: 5min. reading of the 2006 Annual meeting minutes 10:15 Treasurer’s Report 5 min. 2006 Annual Review 10:20 Budget Report: 5 min. 2007 Budget 15 min Open Forum: A change in the WTR By-Laws from Annual Audit Review to Compilation – need 66% approval from the voting membership. Other related topics. 10:40 Road Report: 5 min. 2006/07 accomplishments & intensions 2007 15 min. Open Forum: interior road assessment vote if qualified via WTR/C.C.&R’s: Art. VI sec. 4 & 6 or if qualify for By-Law 3.5 – members can vote on a motion for the Board of Directors to act. Other related topics. 11 a.m. Facility Report: 5 min. 2006/07 accomplishments & 2007 intensions 15 min. Open Forum 11:20 Fire Fuel Reduction Report: 5 min. 2006/07 accomplishments & 2007 intentions. 15 min. Open Forum 11:40 Subdivision/Annexation Report: 5 min. 2006/07 accomplishments & 2007 intentions. 15 min. Open Forum 12 noon Volunteer of the Year Award 5 min. Presentation 12:05 p.m. Board position nomination & ballots 10 min. process 12:15 Open Forum: 20 min. stay on the topic presented at the time. 12:35 Announce Board of Directors for 2007/08 12:40 BBQ Lunch for the members. POA provides meat, buns, "fix’ens", plates, utensils, napkins & soft drinks. Members furnish side dishes, deserts & BYOB.
JULY 14 2007	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Saturday, July 14^th, 2007, 10am at the Clubhouse Agenda 10 am. Secretary’s Report: Reading of the July 9^th, 2007 minutes Treasurer’s Report: June ’07 by Mary Thorson Open Forum: 15 minutes Old Business: Annual meeting Saturday, August 4^th, 2007 – Tentative Agenda. Newsletter items. New Business: Vacation rentals; action against speeders. Budget Report: Past dues – voting privileges. Road Report: Committee meeting after B/D meeting. All those interested, please attend. Facility Report: Wilderness recycle Company hired for the summer. Potential work parties. Fire Fuel Reduction Report: Geo Terra progress report. Subdivision/Annexation report: LUBA update Next regular B/D meeting.
June 9th 2007	WTRPOA REGULAR BOARD MEETING SAT. June 9^th 2007 10a.m. at the Clubhouse. AGENDA 10 a.m. Secretary’s report: reading of the minutes of May 26^th, 2007 Treasurer’s report: May 2007 by Mary Thorson Open Forum: 15 min. Old Business: Grader; drawings on file of water system: pool, clubhouse, lawn, septic & electrical; fire wood cutting by members in common land area, cutting on private property by permission of lot owners; hiring a custodial service for clubhouse dressing rooms when/if needed; newsletter w/ proxies information=20% of membership for a quorum to do business & 66% of the membership to pass a road assessment over $1000.oo. Hiring a Camp Host – ads were placed in the Frontier & bids for a three year snow removal contract. New Business: correction on e-mail address placed on letterheads: wtrpoa@teleport.com; Annual Audit Review report system voted into By-Laws: Compilation as opposed to Audit Review system – this is a legal attempt to save accounting expenses for the ranch. It most be passed by 66% of the voting members, which again can be done by the collection of enough proxies; June/July newsletter: a tentative Agenda for the Annual meeting Sat. Aug. 4 ’07 10 a. m. with a specific time schedule that would end the meeting before Lunch (12:30 & 1 p.m.). Budget report: past dues Road report: speed bumps on asphalt roads. Facility report: repair updated as needed; special combo lock for volunteers donating their time for pool & dressing room maintenance ("sanitation engineers"). Fire fuel reduction report: Geo Terra update – common area across from lot 203. Subdivision/Annexation report: …… Next B/D meeting date.
May /26/2007	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Sat. May 26,2007, 10 am @ the Clubhouse AGENDA 10 am: Secretary’s Report – reading of the minutes of April 14, 2007 correction to the minutes in a motion, from "rescind" to "reconsider". Treasurer’s Report: April 2007 by Mary Thorsen. Old Business: Political issues; Roberts Rules of Order procedures; DSL update; posting "significant issues/motions" after each Board meeting; the Clubhouse being used as a internet service outlet. New Business: Common area Fire wood cutting for WTRPOA members that want it-"dead or pine beetle trees " only; June/July newsletter w/proxies for the Annual meeting – Sat. Aug. 4^th, 2007; creation of 2007 WTR members updated phone directory. Budget Report: past dues and lien removal Road Report: late summer/Fall projects; interior road assessment; Snow removal service-renew contract. Facility Report: work party updates; camp host; hiring a custodial service for once a week cleaning of dressing/restroom area; outside service for septic and electric problems; pool opening-need volunteers. Fire Fuel Reduction Report: 1 ac. Geo-Terra Fire break project-their demo and WTR small benefit; Federal Grant status. Subdivision/Annexation Report: Appealing Klamath Co. decision on adjacent subdivision through LUBA – status report. Date of next B/D meeting.

APRIL /14/ 07	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Sat. April 14^th, 2007, 10am @ the Clubhouse. AGENDA ` 10am. Secretary’s Report: Reading of the minutes: Feb. 8^th, 2007, Mar. 10^th 2007 & April 3^rd, 2007 – Emergency meeting ORS 94.640 Presentation: Geo-Terra – Fire Fuel Reduction process by Mr. D. Martin 20/30 min. Open Forum – 15 min Treasurer’s Report: Feb./Mar. ’07 via conference call by M. Thorson Old Business: review county "Appeal Hearing". Rescind motion to move Trust Fund money from Money Market to Certificate of Deposit. Consider Fire Fuel Reduction common area at no-cost to WTRPOA. New Business: Confirm HOA Law Firm’s proposal and process Support a YES vote for the LaPine Fire District Levy on the May ’07 election ballot and discourage removal of opposition’s point of view. Budget Report: appoint a Board member to be in charge of all "past due" association homeowners dues "Collection Resolution" procedures starting in May 2007. Road Report: order new "Caution – joggers & bike riders" sign for WTR entry Rd. A request by a ranch member to cut down "dead trees" on the common rd. area in front of Lot 200 for personal fire wood use. Either party will be responsible for "slash" clean-up. Facility Report: Review volunteer work party dates for pool, clubhouse and surrounding common area. Post large volunteer work party signs on the Bulletin Board. Create a 2007 lawn mowing calendar for spring, summer & fall rider mower cutting. Request for use (reserve) clubhouse facilities: 1. Members all day Sat. June 23,’07 for a music work shop. 2. A ranch member’s church group camp-out for a week-end in July at the common area surrounding & use of the clubhouse and pool. Fire Fuel Reduction: Grant up-date Subdivision/Annexation: up-date & committee meeting. DATE OF NEXT B/D mt.
MAR/10/ 07	REGULAR BOARD OF DIRECTORS MEETING SAT. MAR. 10, ’07 – 10a.m. @ THE CLUBHOUSE Any Agenda items call Terry Cagaanan – 536-9147 by Sunday 3-4-07 FINAL PREP ANNEXATION MEETING SAT. MAR. 17, ’07 – 10a.m. @THE CLUBHOUSE
DATE	AGENDAS
Jan 30 2007	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Tues. Jan. 30, 2007 6:30 p.m. @ the Clubhouse (If enough Board members can attend) AGENDA Open Forum 15 min. Secretary Report Nov. 11, 06 minutes Dec. 31, 2006 Emergency meeting minutes – ORS 94.640 7b/7c Treasures Report Nov./Dec. 2006 Old Business Law Firm’s Collection Agency agreement New Business Request by WTR home owners to remodel the exterior & roof of their Home. Supporting the LaPine Rural Fire District’s .36 cents tax increase in The Mar. 13, 2007 election. Contributions/advertisement. Concerns over a home that does not meet C.C. & R’s Budget Report Past Due letters Road Report Speed Bumps Facility Report Spring Priority work list Fire Fuel Reduction BLM work outside WTR & private land boundaries – East & South Subdivision/annexation Report Appeal Hearing in Klamath Falls on Mar. 5, 2007 (Monday) 2p.m. Next meeting on this issue Feb. 7, 2007 – Wed. 6:30 p.m. Date for next Board meeting
Jan 24 2007	IMPORTANT MEETING WED. 1 – 24 – 2007 6:30 p.m. @ CLUBHOUSE SUBJECT: "TENTATIVE COUNTY APPROVAL" OF ADDING PROPERTY TO WTR. COMMITTEE AND ALL WTRPOA MEMBERS WELCOME.
Jan 13 2007	WTRPOA MEMBERSHIP MEETING Sat. Jan. 13,2007 1p.m. to 3p.m. @ the Clubhouse Although there are significant issues that affect all of us, we can discuss them in a good social atmosphere. Bring your favorite wine, beer, soft drink or water to share with others. Also bring your favorite snacks of finger food & cheese to do the same. TENTATIVE AGENDA: 1:15 La Pine Rural Fire Chief – Jim Gustafson – Ambulance & Fire response to WTR 2 to 3 p.m. 1. Klamath Co. Community Development Dept. "Notice of Tentative approval" of WTR 4^th Addition. WTR Appeal hearing of the development of the 43 ac. off Stirrup Dr. Discussion – procedure – legal interpretation. 2. Emergency meeting of the Board of Directors on Dec. 31,2006. Based on ORS 94.640 – 7b &7c Discussion and concerns 3. Law Firm’s collection agency – HOA past dues 4. Interior Road assessments and changing the WTR audit system – membership committees 5. Fire Fuel Reduction – membership committee 6. FOR THE GOOD OF THE ORDER – your concerns of the Chairman’s actions. Placing or removal of Bulletin Board material. PLEASE FEEL FREE TO EXPRESS YOUR POINT OF VIEW! If you have any other items call Terry Cagaanan 536-9147 You may want to bring your own folding chair.

Oct 21 2006	REGULAR BOARD OF DIRECTORS MEETING SATURDAY OCT. 21, 2006 10A.M. TO 12 NOON AGENDA 1^st 20 minutes - Open Forum Secretary Report: Correction of Aug. 5, 2006 minutes. Reading of the Regular Board of Directors minutes of September 19, 2006. Treasurers Report: Via conference call Board Business: Budget Report: Presentation of 2007 Budget for Board approval. 2007 Budget sent to all WTR members in the Nov. newsletter and website Road Report: Facilities Report: Subdivision Report: Additional properties and subdivision guidelines legal interpretations and procedures. Fire Fuel Reduction Report: Legal Interpretations: Specific issues from H.O.A. Law Firm Complete open forum if necessary: We need a volunteer to serve on the Board of Directors until the next Annual Meeting. Would like someone as the Secretary, but not necessary. We would like to have volunteers for a Committee to do a WTR newsletter. For these issues, please call Terry Cagaanan 536-9147 Clubhouse Fall Work Party - NEED VOLUNTEERS Saturday Oct 7, 2006
Sept 26 2006	WTRPOA MEMBERS - OPEN FORUM MEETINGS Tues. Sept. 26,2006 6:30 to 7:30 Facilities Budget Committee Budget discussion for the Club House, Pool, Lawn area, Etc. Road Committee Meeting - TBA
Sept 19 th 2006	REGULAR BOARD OF DIRECTORS MEETING TUESDAY SEPT. 19, 2006 6:30 to 8 p.m. (start on time) AGENDA 1^st – 20 min. – Open Forum for the members Secretary report – reading of Reg. B/D Aug. 5^th 06 minutes Treasurers report – conference call Board Business: Resignation of Board member New bank signatures Office keys Etc. Budget Report : prep for 2007 budget Dates for: open forum, finalize & prepare for Nov 06 Mailing Road Report and above meetings & dates relating to 2007 budget Facilities Report : closing of the pool & "sprinkler" System – winterize. New mail boxes Subdivision Report: Guidelines / Adding property Fire Fuel Reduction Report Complete Open Forum if necessary

Tuesday July 11 6:30 P.M.	WTR Board Meeting July 11, 2006 Tuesday 6:30 PM Agenda Reading of minutes from June 13, 2006 Board Mtg. Treasurer’s Report Voting on Changing wording in By-Laws from Annual Review to Annual Compilation Phone Directories Dry Run of Annual Meeting ANNUAL MEETING AGENDA 2006 9:00 a.m. Registration and proxy sign up 10:00 a.m. Call to order and verify rules of conduct and introduction of Board Members 1. Reading of Minutes from Annual Meeting 2005 & Membership Meetings from 2005-2006 2. Fire Readiness – Presentation by R. D. Buell/Walker Range 3. Paving of interior previously paved roads – Presentation by Hooker Creek 4. Announcement of open Board positions and nominations taken for open positions. 5. Voting on open Board positions—2 three-year positions, 1 two-year position, & 2 one-year positions 6. Volunteer Recognition (presented by Recognition Committee) ONE HOUR BREAK FOR LUNCH 7. Announcement of new Board of Directors. 8. Financial Report 9. Subdivision Committee Report 10. Road Committee Report 11. Clubhouse & Grounds Report 12. Committees 13. Budget/Concerns 14. Presentation on future development of 19 acre parcel on Stirrup – Dave Sherwood & George Maness 15. Open forum for the discussing of issues, concerns, etc. Each property owner will be allotted 5 minutes to express issues. 16. Closing of meeting Board Member Reports & updates: Judy May, chairperson Terry Cagaanan, vice-chairperson, Subdivision Committee Don Sayer, Road Committee Robbie Robison Bob McEuin, Clubhouse & pool Teri Newcomb, Secretary Open Forum
June 13, 2006 6:30 PM	WTR Board Meeting Tuesday 6:30 PM Agenda Reading of minutes from May 16, 2006 Board Mtg. Treasurer’s Report Newsletter–Annual Meeting agenda Campground host Walker Range Fuel Reduction Grant Update Board Member Reports & updates: Judy May, chairperson Terry Cagaanan, vice-chairperson, Subdivision Committee Don Sayer, Road Committee Robbie Robison Bob McEuin, Clubhouse & pool Teri Newcomb, Secretary Open Forum
April 22 2006 at 4:30 pm	Membership Meeting April 22, 2006 at 4:30 PM A membership meeting has been scheduled for April 22, 2006 at 4:30. It will be a snack/ hors d’oeuvre potluck. Bring your favorite goodie to share. This is your chance to give the Board input on what’s going on at the Ranch. Agenda Report from Road Committee Discussion on 5 year plan proposed by Road Committee Discussion on paving of interior road and possible special assessment Discussion on Subdivision Guidelines and development within & outside of Wagon Trail Ranch Open Forum (a time for members to bring up their concerns and what they want the Board to focus on during the upcoming year.) Bring snack, desserts, etc. This is a time to get together and give the Board your input.
April 18 2006 at 6:30 pm	WTR Board Meeting April 18, 2006 Tuesday 6:30 PM Agenda Reading of minutes from Mar. 14, 2006 Board Mtg. Treasurer’s Report Membership Meeting, April 22 at 4:30-review agenda Welcome Committee Report: Road Committee Report: Research regarding Federal grant for clearing of common property and road easements. Board Member Reports & updates: Judy May, chairperson Terry Cagaanan, vice-chairperson, Subdivision Committee Don Sayer, Road Committee Robbie Robison Bob McEuin, Clubhouse & pool Teri Newcomb, Secretary Open Forum
March 12 2006	WTR Board Meeting March 14, 2006 Tuesday 6:30 PM Agenda Reading of minutes from Feb. 15, 2005 Board Mtg. Treasurer’s Report Road Committee Report Discussion of Road Committee’s 5 year plan Legality to rescind subdividing a lot Subdivision Committee Report- new Subdivision Guidelines Board Member Reports & updates: Judy May, chairperson Terry Cagaanan, vice-chairperson Don Sayer Robbie Robison Bob McEuin Teri Newcomb, Secretary Open Forum

Jan 17th 2006	WTR Board Meeting Jan. 17, 2006 6:30 PM Agenda Reading of minutes from Nov. ‘05 Board Mtg. Treasurer’s Report Road Committee Repor Snow plowing issues Discussion of letter from Mr. Scrivner regarding annexation of future development New mail boxes-placement Summary of Membership Meeting–reading of minutes & discussion Subdivision Committee Report Newsletter & dues statement New account signers Board Member Reports & updates: Judy May, chairperson Terry Cagaanan, vice-chairperson Don Sayer Robbie Robison Bob McEuin Mary Thorson, Treasurer Teri Newcomb, Secretary Open Forum

Oct 10 05	WAGON TRAIL RANCH - BOARD MEETING AGENDA CALL TO ORDER READING OF SEPTEMBER BOARD MEETING MINUTES READING OF AUGUST ANNUAL MEETING MINUTES & FOLLOW UP OUTSTANDING ITEMS READING OF AUGUST ANNUAL MEETING 1ST BOARD MEETING MINUTES BEGINNING - OPEN FORUM FOR MEMBERS (Two-minute limit per member/per topic please) BOARD MEMBER REPORTS Chairperson of Board May Judy Vice Chairperson Cagaanan Terry Recording Secretary Newcomb Teri Asst. Secretary Wosnak Marla Treasurer Thorson Mary Assistant Secretary Wosnak Marla Member at Large Sayer Don COMMITTEE REPORTS AUDIT/REVIEW BUDGET - 2006 PROPOSED ANNUAL BUDGET, PRESENTATION/REVIEW ELECTION NEWSLETTER NOMINATING ROADS SUBDIVIDING GUIDELINES II POSTPONED UNTIL NOVEMBER WELCOME OTHER? OTHER BUSINESS/NEW BUSINESS REQUEST TO REMOVE DEAD PONDEROSA ON COMMON PROPERTY NEW MAIL BOXES, NEED FOR MORE NEWSPAPER BOXES, PLACEMENT CC&R VIOLATIONS AND ENFORCEMENT, ongoing/new, status FINE SCHEDULE FOR CC&R VIOLATIONS WTR FINANCIAL RECORDS - ANNUAL REVIEW VS. ANNUAL COMPUTATION SUMMER POOL/CLUBHOUSE HOST THANK YOU AGENT OF RECORD CHANGE UPDATE ONGOING BUSINESS CC&R AND BYLAW UPDATES COMMON FACILITIES (Pool, Rec Center, Maint. Shed, Barn) - PRESERVATION OF CHICKEN COOPS (Lawn Maintenance & Volunteers) FIRE PREVENTION, PLANNING, TRAINING LEGAL/INSURANCE HORTICULTURE (trees, shrubs/willows, wildlife habitat) RIVER (docks, pathways, canoe launches, clearing obstructions) WILDLIFE PROTECTION (no hunting, preservation of migration paths) POSTPONED BUSINESS SUBDIVISION GUIDELINES COMMITTEE II REPORT & DISCUSSION POSTPONED UNTIL NOV MEETING, WHEN CMTE CHAIRMAN IS AVAILABLE ENDING - OPEN FORUM FOR MEMBERS (Two-minute limit per member/per topic please) NEXT MEETING DATE ADJOURNMENT
July 12 2005	Agenda Board Meeting Tuesday, July12, 2005 6:30 PM Open Forum: Treasurer’s Report: Mary Thorson, Treasurer via conference call. Reading of Mar. 8, 2005 minutes: Teri Newcomb, Secretary Board member Reports: Bob McEuin/ Clubhouse: Don Jones/ Lawn Maintenance & Volunteers: Dean Harris/Road Committee: Gary Bond/ Legal Issues: Judy May/Chairperson: Teri Newcomb/ Secretary: Other Business: Discussion on subdivision of Ranch properties Review agenda for annual meeting Preparation for annual meeting Dry Run of annual meeting
JAN 11 2005	Board Meeting CHANGE Tuesday Jan. 11, 2005 at 6:30 P.M. Agenda Board Meeting Jan. 11, 2005 6:30 PM Reading of Nov. 23, 2004 minutes: Teri Newcomb, Secretary Treasurer’s Report: Judy Berg reporting for Mary Thorson, Treasurer Board member Reports: Bob McEuin/ Clubhouse: Don Jones/ Lawn Maintenance & Volunteers, Road Committee: Gary Bond/ Legal Issues: Judy May/Chairperson: Other Business: Question on violation of CC&Rs Date and time for future meetings Feedback from Membership Meeting Open Forum:
JAN 8 2005	January Membership Meeting A membership meeting will be held on Sat. January 8, 2005 at 6:30. Remember this is your chance as property owners to come together to give input to the Board. Two items for the agenda are children’s playground and trails. We are making this a Snack Social so please come, bring a snack, and enjoy meeting your neighbors. If you have any items you would like to have included on the agenda, please contact a Board Member, leave a message on the Ranch phone 541-536-9633 or email us at wtrpoa@ teleport.com.