"BY-LAWS AND CC & R's"
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BY-LAWS OF THE WAGON TRAIL RANCH PROPERTY OWNER’S ASSOCIATION
Updated August 14, 1993 CHAPTER 1
NAME AND LOCATION OF ASSOCIATION: The name of this Association is The Wagon Trail Ranch Property Owner’s Association. It’s principal office is located in the Recreation Center on Wagon Trail Ranch. The address is HC 76 Box 970, La Pine, Oregon 97739.
CHAPTER II
DEFINITIONS: The following terms when used herein shall have the following meanings unless a different meaning is plainly required by the context:
2.1 All terms defined in the “Declaration, Restrictions, Protective Covenants and Conditions for Wagon Trail Ranch” shall have the same meanings in this document.
2.2 “The Wagon Trail Ranch Declaration” shall be that instrument filed August 30, 1972 in Volume M72, Page 9766, Deed Records, Klamath County, Oregon.
2.3 Board Meeting. Meetings where the Board of Directors conduct business and vote on decisions through motions made by Board members. Members are allowed to attend and may provide input, but are not allowed to vote. Members are not allowed at Executive Board meetings.
(a) Regular Board Meetings. Any meeting of the Board in which Association business is conducted, not withstanding, any other definition of a Board meeting.
(b) Executive Board Meeting. Meetings called by the Board to determine disciplinary action on a Board member or an employee. These meetings and records are closed to the membership.
2.4 Membership Meetings. The Board of Directors act as facilitators for the meeting but the Membership makes decisions and votes on motions made by the Members of the Association. The Board of Directors are allowed to vote as Members of the Association but can not override the Membership’s authority.
(a) Annual Membership Meeting. Meetings held on the first Saturday of August to conduct Wagon Trail Ranch business, committee reports and election of new Board members.
(b) Quarterly Membership Meetings. Meetings held quarterly throughout the year on a prescheduled Saturday to conduct Wagon Trail Ranch business, and committee reports and assignments. The meeting date is set by the Membership at the prior Membership meeting.
(c) Special Membership Meeting. Meetings called at the discretion of the Board of Directors or through a petition of the membership to conduct business of critical issues may require action before the next annual membership meeting. Only those agenda items that are contained in the meeting notification may be discussed at these meetings.
2.5 OREGON REVISED STATUTES (ORS). Oregon State’s Civil Code.
2.6 MEMBERSHIP. Members of the Association shall be every owner in the Wagon Trail Ranch. There shall be no other qualification for membership. Membership shall terminate upon the transfer of a fee simple title to a lot or the contract purchaser’s interest by a contract purchaser.
CHAPTER III
MEETING OF MEMBERS:
3.1 Place of Meetings. Meetings of the membership shall be held at the principal office at the Recreation Center located on the Common Area of the Association. All meetings shall have adequate facilities, seating and audio.
3.2 Annual Meeting. Annual meetings of the members shall be held on the first Saturday in August at the Recreation Center, starting at 10:00 a.m., with registration between 9:00 - 10:00 a.m.
3.3. Special Meetings. Special meetings of the members may be called at any time by the Chairperson of the Board of Directors upon resolution by the Board of Directors or written request of at least 25 percent of the members.
3.4 Notice. It shall be the duty of the Secretary to mail, at least 30 but not more than 60 days prior to a meeting, a notice of each annual or special meeting including an agenda stating the purpose of the meeting and the time and place of the meeting to each member at the address of the member in the records of the Association, or the address supplies by such member to the Association for the purpose of notice.
3.5 Quorum. Except for Declaration, Article VI, Section 6, Special Assessments, the presence either in person or by absentee voting method at least 20 percent of the total voters of the Association shall constitute a quorum for the transaction of business at all meetings. When a quorum is once present to organize a meeting, it cannot be broken by the subsequent withdrawal of a member or members. If any meeting of members cannot be organized because of a lack of quorum, the members who are present, wither in person or by absentee voting method, may adjourn the meeting from time to time until a quorum is present.
3.6 Voting At every meeting of the members each member present, whether in person or by absentee voting method, shall have the right to cast one vote for each lot owned by such person. Fractional voting will be allowed for those lots having multiple ownership. If a majority of the owners of such lot cannot agree the vote for such lot will be counted fractionally.
3.7 Absentee Voting Methods.
(a) Proxies. Proxies shall be for a designated meeting. Proxies shall be accepted through registration on the day of the voting. Proxies shall be turned in at registration for validation and filing. Proxies may be given to a designated agent. Every proxy shall be revoked at the end of each completed meeting.
(b) Voting by Mail. Voting may be conducted through a mail vote. Complete voting information will be sent to each member with a ballot. The ballot shall be returned in a sealed envelope with the member’s signature and Lot number on the outside for validation of member. No ballot envelope shall be opened until the designated date of the vote, at which time, all envelopes will be opened by the election committee and placed in a common box, mixed then counted.
3.8 Quarterly Meetings. The Quarterly meeting shall be on a Saturday to conduct any membership matters to be preceded by an optional potluck. Members shall decide when the next meeting shall occur. These meetings shall not conflict with prescheduled Board meetings.
CHAPTER IV
BOARD OF DIRECTORS:
4.1 Number and qualifications. The affairs of the Association shall be governed by a Board of Directors composed of seven persons. Directors must be members of the Association with all dues and assessments current throughout their term. It is required that no less than four (4) members of the Board of Directors be permanent residents of Wagon Trail Ranch Property Owners Association.
4.2 Term. All directors shall be elected for three-year terms, with the right to run for re-election.
4.3 Vacancies. A vacancy in the Board of Directors shall be filled by the member with the next highest votes, from the prior annual meeting and will serve in the position until the next annual meeting. Any additional vacancies shall be appointed by the Board of Directors to serve until the next annual meeting.
4.4 Removal of Directors. Directors may be removed from office before their term expires by a majority vote of all members, whether voting by absentee voting method or in person, at a special meeting called for the purpose of such removal or at a general meeting. Such removal shall be without prejudice to contract right of the person removed. Any Board member removed for violation of the Declaration or By-Laws or illegal Association activities shall not be allowed to run for office again.
4.5 Compensation. No director shall receive any compensation for any service they may render to the Association as a director. However, any director may be reimbursed for their actual expenses which are incurred in the performance of their duties as director or may receive compensation for services to the Association in a capacity other than as a director.
4.6 Manner of Election. Prospective directors will run for a vacancy. No member may run for office if they are delinquent in payment or is in violation of the Declaration or By-Laws. Members interested in running for the Board shall send a short (50 words or less) paragraph resume to the nominating committee by May 30th and this shall automatically nominate them. After nominations from the floor at the annual meeting and/or by a nominating committee appointed by the Chairperson of the Board of Directors, a secret written ballot will be taken of all members and/or through absentee voting methods for the vacancy. The person receiving the most votes shall be elected. Election will be for directors at large.
(a) Ballots. Detachable lot numbers shall be at the top of each ballot. The detachable lot numbers shall be placed in one box and ballots shall be placed in another box. This shall enable validation on number of ballots.
CHAPTER V
MEETING OF THE BOARD OF DIRECTORS: All meetings, except Executive Board meetings shall be open to the membership and held in the Recreational Center.
5.1 Regular Meetings. Immediately after each annual meeting of members, the directors elected at such meeting and those remaining shall hold a meeting for the purpose of electing officers as hereinafter provided and for the transaction of such other business as may come before the meeting. No prior notice of such meeting shall be required to be given to the directors. The Board of Directors by resolution shall establish dates, times for regular meetings of the Board, at least one per quarter. A quarterly notification of scheduled meetings shall be sent out quarterly with the billing to members.
5.2 Emergency Meetings. Emergency meetings may be called by the chairperson at the request of at least two directors, or at the chairperson’s discretion. These emergency meetings may be held at such reasonable times as the chairperson may determine and shall be limited to only those items of business described in the notice of such emergency meeting.
5.3 Notices. Notice of Emergency meetings shall be given at least five (5) working days prior to the time of the meeting, unless immediate action is needed to safeguard lives or property. Notice shall include all business to be considered at such meeting. Notice posted on the bulletin board at the Ranch entrance shall be considered adequate.
5.4 Quorum. A majority of the directors shall constitute a quorum.
CHAPTER VI
POWERS AND DUTIES OF THE BOARD OF DIRECTORS:
6.1 General Powers. The Board of Directors, by majority vote shall have the power to exercise all powers, duties, and authority vested in or delegated to the Association and not reserved to the membership by provisions of these by-laws, the Articles of the Incorporation and The Wagon Trail Ranch Declaration. Unauthorized actions of individual Board Members will be subject to Board review.
6.2 Assessment. The Board of Directors shall have the power, as more fully provided in The Wagon Trail Ranch Declaration, to fix the amount of the annual assessment against each lot and give the owner subject thereto written notice of such assessment at least 30 days prior to the due date thereof, and to cause to be prepared a roster of property subject to assessment with assessments applicable to each such property and to keep such roster in the Associations’s office subject to inspection by any owner.
6.3 Other Powers. The Board shall have the power to declare the office of a member of the Board of Directors vacant in the event such member shall be absent without excuse from two regular meetings of the Board of Directors. The Board shall have power to employ employees and officials and prescribe their duties and fix their compensation. The Board shall have power to let contracts, after the submission of at least three (3) bids. Services to Wagon Trail Ranch shall be done through a competitive bid process. At least three documented competitive bids shall be solicited and available to the members for review. At least two bids shall be other than Board members.
6.4 Duties of the Board of Directors. It shall be the duty of the Board of Directors to: (a) cause to be kept a complete record of all of its acts and the proceedings of its meetings and to cause to be presented at the annual meeting of the members a report reviewing the business and affairs of the Association for the past year; (b) procure and maintain adequate insurance on property owned, leased or otherwise used by the Association (c) cause, in its discretion, all officers or employees having the fiscal responsibilities to be bonded with sufficient surety for the faithful performance of their official duties with the premium on such bond to be paid by the Association; (d) to perform all other responsibilities given to it by The Wagon Trail Ranch Declaration; and (e) to perform all other powers and duties granted by law.
6.5 Liability and Indemnification of Directors. The directors shall not be liable to the Association or the unit owners for any mistake of judgment, negligence or otherwise except for their own willful misconduct or bad faith. The Association shall indemnify and hold harmless each director and the manager or managing agent, if any, against all contractual liability to others arising out of contracts made by the Board of Directors, manager, or managing agent on behalf of the Association unless any such contract shall have been made in bad faith or contrary to the provisions of the Declaration filed herewith or of these By-Laws. Each director and the manager or managing agent, if any, shall be indemnified by the Association against all expenses and liabilities, including attorney’s fees, reasonably incurred or imposed upon them in connection with any proceedings to which they may be a party, or in which they may become involved, by reason of being or having been a director, manager or managing agent and shall be indemnified upon any reasonable settlement thereof; provided, however, there shall be no indemnity if the director, manager or managing agent is adjudged guilty of willful nonfeasance or malfeasance, or malfeasance in the performance of their duties.
CHAPTER VII
COMMITTEES: The Board of Directors shall recognize such committees as it deems necessary to assist in the operation of the affairs of the Association. Members shall have the right to request the formation of committees. If the Board denies, a special committee can be formed, if a petition with 25 member’s signatures are presented. The findings of the special committee will be presented to the Board and to the membership. Such committees shall exercise all powers and be subject to all duties which the Board of Directors shall give them. Committee members need not be members of the Board of Directors, but shall be members of the Association. The ratio of Board member allowed in any committee will be one (1) Board member to four (4) members. A majority of the members of any committee shall fix its procedures.
7.1 Welcome Wagon Committee. A Welcome Wagon Committee will be established with one Board member as a liaison. The Committee shall be responsible for meeting with potential new members, new members and existing members to provide copies of the Declaration, By-Laws, answer any questions and provide new recreation center cards to new members.
7.2 Newsletter Committee. A Newsletter Committee shall be established to inform the membership on a quarterly basis of activities on Wagon Trail Ranch.
7.3 Audit/Review Committee. An Audit/Review Committee shall be established to audit and review the Associations books on a quarterly basis.
7.4 Nominating Committee. A Nominating Committee shall be established to solicit for nominee to run for the Board of Directors. The Committee will organize all nominees information for the Annual Meeting and provide the Newsletter committee with resumes on the nominees to be distributed to all Members.
7.5 Election Committee. An Election Committee shall be established to validate all voters, either in person or by absentee voting methods, verify and count all votes conducted either by a show of hands or by secret ballot.
CHAPTER VIII OFFICERS:
8.1 Designation and Election. The principal officers of the Association shall be a Chairperson of the Board and a Vice Chairperson, who shall be members of the Board, and a Recording Secretary and Treasurer who need not be members of the Board, all of whom shall be members of the Association. The Board may appoint an assistant secretary or an assistant treasurer by resolution. The officers of the Association shall be elected annually by the Board of Directors and shall hold office at the pleasure of the Board. A photo display of Board members and officers with addresses and phone numbers shall be posted in the Recreation Center. No Board member or member of the Association shall hold more than one office simultaneously. Board members are encouraged and empowered to delegate responsibilities to volunteer members. Board members shall have the ultimate responsibility for volunteers and assistants actions and non-actions.
8.2 Removal, Resignation and Vacancies. Any officer may be removed by an affirmative vote of he majority of the members of the Board of Directors whenever, in it’s judgment, the interest of the Association would be served thereby; but such removal shall be without prejudice to the contract rights of the person removed. A vacancy in any office may be filled in the manner prescribed for regular elections with the officer elected filling the remainder of the term of the officer they replace.
8.3 Chairperson. The chairperson shall preside at all meetings of the Board and of the Association. They shall have all the general powers and duties which are usually vested in the president of an Association. The Chairperson shall use the Robert’s Rules of Order to conduct all meetings.
8.4 Vice Chairperson. The Vice Chairperson shall take the place of the Chairperson and perform their duties whenever the chairperson shall be absent or unable to act. If neither the Chairperson of Vice Chairperson is able to act, the Board will appoint some other Board member to do so on an interim basis. They shall also perform such other duties that may be delegated to them by the Board of Directors.
8.5 Recording Secretary. The Recording Secretary shall maintain the Corporate Books in accordance with Oregon Revised Statutes and County of Klamath. Said book to include the minutes of all meetings of the members of the Association and of the Board. The recording secretary shall serve notice of all membership meetings; shall keep appropriate records of the names and addresses of the Association members; and shall perform other duties incident in the office of the recording secretary. All minutes of meetings shall be recorded, red, corrected and approved at said meeting.
8.6 Treasurer. The treasurer shall have care and custody of and be responsible for all funds of the Association and shall deposit such funds in the name of the Association in such banks or safe deposit companies as the Board may designate; shall make, sign, and endorse in the name of the Association all checks, drafts, notes and other orders for the payment of money; and further shall perform all duties incident to the office which the treasurer of an association normally performs.
8.7 Delegation and Duties. In the event of absence or disability of any officer the Board of Directors may delegate during such absence or disability the powers or duties of such officer to any other officer or director. The Board of Directors shall maintain a current Manual with detailed descriptions of the duties and responsibilities of officers, directors and employees.
8.8 Agent of Record. The agent of record shall be a Member of the Association.
CHAPTER IX
BOOKS, RECORDS, AUDIT:
9.1 Inspection by Members. The books, records and papers of the Association shall be available at all times or by appointment and shall be subject to inspection by any member or their authorized agent at the office of the Association without fee. Cost of copies are the responsibility of the Members.
9.2 Audits and Reviews. An aural review shall be made by a Certified Public Accountant previous to the date of each annual meeting, at which meeting such report shall be presented. A special audit shall be made at any time upon order of the Board of Directors or upon a majority vote of the Members at any regular or special meeting. An Audit/Review Committee shall audit the books quarterly. The Committee shall consist of four (4) members at large, one (1) Board Member and/or the treasurer.
9.3 Execution of Instruments. All checks, drafts, notes, bonds, acceptances, deeds, leases, contracts and other instruments shall be signed by such person or persons as may be designated by general or special resolution of the Board of Directors. In the absence of any such general or special resolution applicable to any such instrument, then such instrument shall be signed by the chairperson.
9.4 Records. Logs shall be kept on all equipment (date, mileage, purpose, fuel, oil, etc.). Association phone (date, time, to whom, number, purpose, length of call), and lawyer expenditures (date, purpose, time spent and charges). Records shall include documentation of all reimbursed expenses and or administrative costs. Copies of all job descriptions and contracts granted shall be kept on file.
CHAPTER X
AMENDMENT: These By-Laws may be amended by two-thirds of the Members either voting in person or by absentee voting methods at any special or regular meeting provided that a quorum is present. Amendments may be proposed by the Board of Directors or by petition signed by at least twenty (20) percent of the Members. A statement of any proposed amendment shall accompany the notice of any regular or special meeting at which such proposed amendment shall be voted upon. In the case of any conflict between The Wagon Trail Ranch Declaration and these By-Laws such Declaration will control.
CHAPTER XI
GENERAL PROVISIONS:
11.1 Notices. All notices to the Association or to the Board of Directors shall be sent to the principal office of the Association. All notices to any Member or designated agent shall be sent to such address as may have been designated by him from time to time, in writing, to the Board of Directors.
11.2 Waiver. No restriction, condition, obligation or provision contained in these By-Laws shall be deemed to have been abrogated or waived by reason of any failure to enforce the same, irrespective of the number of violations or breaches thereof which may occur. Enforcement of existing Declarations and By-Laws shall be equal and retroactive to all Lots and owners. New Declarations and By-Laws shall grandfather existing conditions.
11.3 Invalidity; Number; Caption. The invalidity of any part of these By-Laws shall not impair or affect in any manner the validity, enforce ability, or effect of the balance of these By-Laws. As used herein, the singular shall include the plural, and the plural the singular. All captions used herein are intended solely for convenience of reference and shall in no way limit any of the provisions of these By-Laws.
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`DECLARATIONS,RESTRICTIONS,PROTECTIVE COVENANTS AND CONDITIONS for WAGON TRAIL RANCH AS GOVERNED BY OREGON REVISED STATUTES KLAMATH COUNTY, OREGON
THIS DECLARATION made on the date hereinafter set forth by the undersigned, hereinafter referred to as “DECLARANT”.
WHEREAS, Declarant is the owner of certain real property in the county of Klamath, state of Oregon, hereinafter referred to as “SAID PROPERTY”, more particularly described on the attached Exhibit A.
WHEREAS, Declarant desires to subject said property to certain protective covenants, conditions, restrictions, reservations, easements, liens and charges for the benefit of said property, and its present and subsequent owners as hereinafter specified, and will convey said property subject thereto.
NOW, THEREFORE, DECLARANT, hereby declares that all of the said property is and shall be held and conveyed upon and subject to the easements, conditions, covenants, restrictions, and reservations hereinafter set forth; all of which are for the attractiveness of said property. These easements, covenants, restrictions, conditions, and reservations shall constitute covenants to run with the land and shall be binding upon all persons claiming under them and also that these conditions, covenants, restrictions, easements, and reservations shall inure to the benefit of and be limitations upon all future owners of said property, or any interest therein.
ARTICLE I DEFINITIONS
Wherever used in this Declaration, the following terms shall have the following meanings: (1) “ASSOCIATION” shall mean THE WAGON TRAIL RANCH PROPERTY OWNERS ASSOCIATION, a nonprofit corporation organized under the laws of the state of Oregon, its successors and assigns.
(2) “SAID PROPERTY” shall mean and refer to that certain real properly hereinbefore described, and such additional thereto as may be hereafter brought within the jurisdiction of the Association by recorded declarations in the matter thereinafter set forth.
(3) “COMMON AREA” shall mean all of the land and appurtenances thereto, now or hereafter owned by the Association, including roadways, and intended to be devoted for the common use and enjoyment of the Members of the Association.
(4) “LOT” shall mean any number plot of land shown upon any recorded subdivision plat of said property, or subdivided parcels of any plat. (5) “MEMBER” shall mean every person or entity who holds Membership in the Association. (6) “OWNER” shall mean the record owner, whether one or more persons or entities, of tee simple title to any lot situated upon said property, or a contract purchaser if his record owner retains such title merely to secure an obligation and is registered as a purchaser in the Association records. (7) “ROADWAY” means any street, highway or other thoroughfare as shown on the recorded plat of said property. (8) “LIMITED RIVER RECREATION AREA” shall mean that property common to all property owners within 150 feet of the meander line of the Little Deschutes River or as designated upon any recorded subdivision plat of said property.
ARTICLE II
SUBJECTING ADDITIONAL PROPERTY TO THIS DECLARATION
Section 1. At any time before January 31, 1999, Declarant, its successors and assigns, shall have the right to bring within the scheme of this Declaration additional properties in the future stages of development if such additions are in accord with a general plan of development prepared prior to the sale of any lot and made known to every purchaser prior to a sale to such purchaser.
Such general plan of development shall show the proposed additions to said property and contain:
(a) The general indication of size and location of each additional development stage and proposed land uses in each;
(b) The approximate size and location of the common area proposed for each stage;
(c) A statement that proposed additions if made will become subject to assessment for their just share of Association expenses.
Unless otherwise stated therein such general plan shall not bind Declarant, its successors and assigns, to make the proposed additions or to adhere to the plan in any subsequent development of the land shown therein.
Section 2. Method of Making Additions. Additions authorized under this Article shall be made by filing of record a supplemental declaration of covenants and restrictions with respect to the additional property. Such supplemental declaration may contain such additions and modifications of the covenants and restrictions contained in this Declaration as may be necessary to reflect the different character, if any, of the added property. In no event, however, shall such supplemental declaration revoke, modify, or add to the covenants established by this Declaration with respect to Said Property.
Section 3. Additions Not in Accordance With the General Plan of Development. Additions which are not in accord with the general plan of development may be made by the Declarant or any other owner of property, who with Declarant’s consent desires to add such property to the scheme of this declaration and to subject it to the jurisdiction of the Association, upon approval of the Association pursuant to a vote of its Members.
ARTICLE III MEMBERSHIP
Members of the Association shall be every Owner and shall be subject to covenants of record to assessment by the Association. There shall be no other qualification for Membership except as set forth above. Membership shall terminate on transfer of fee simple title by an owner or the contract purchaser’s interest by a contract purchaser who qualifies as a Member. If an owner sells the Lot by contract of sale, upon written notification to the Association the owner’s Membership shall terminate and the contract purchaser’s Membership shall commence.
ARTICLE IV VOTING RIGHTS
Section 1. Member’s Easements of Enjoyment. Every Member of the Association shall have a right and easement of enjoyment in and to the Common Area and such easement shall be appurtenant to and shall pass with the title to every Lot; subject, however, to the following provisions:
(a) The right of the Association to limit the number of Members permitted to use the Common Area.
(b) The right of the Association to charge reasonable admission fees for the use of any recreational facility situated upon the Common Area.
(c) The right of the Association to suspend any Member’s voting rights and/or right to use of any of the recreational facilities owned by the Association, for any period during which any assessment against said Member’s property remains unpaid, and for a period not to exceed thirty (30) days for each infraction of its published rules and regulations.
(d) The right of the Association to dedicate or transfer all or any part of the Common Area to any public agency, authority or utility for such purposes and subject to such considerations as may be agreed to by the Members. No such condition or transfer shall be effective unless an instrument signed by Members entitled to cast two-thirds of the votes of the Membership has been recorded in the appropriate records of Klamath County, Oregon, agreeing to such dedication or transfer and unless written notice of the proposed action is sent to every Member not less than thirty (30) days nor more than ninety (90) days prior to such dedication or transfer.
(e) The right of the directors of the Association shall be to promulgate reasonable rules and regulations governing such rights of use, from time to time, in the interest of securing maximum safe usage of such Common Area by the Members of the Association without unduly infringing upon the privacy or enjoyment of the owner or occupant of any part of said property.
Section 2. Delegation of Use, Any Member may delegate, in accordance with the rules and regulations adopted from time to time by the Directors, his right of enjoyment to the Common Area and facilities to the Members of his family, his guests or his tenants, provided they reside on the property.
Section 3. Title to the Common Area. The Declarant hereby covenants that it will convey to the Association title to the Common Area, subject to any necessary reservations of an easement or easements for utilities or services including by not limited to water, electricity, gas, sewage, telephone and television.
ARTICLE V PROPERTY RIGHTS
Section 1. Member’s Easements of Enjoyment. Every Member of the Association shall have a right and easement of enjoyment in and to the Common Area and such easement shall be appurtenant to and shall pass with the title to every Lot; subject, however, to the following provision:
(a) The right of the Association to limit the number of Members permitted to use the Common Area.
(b) The right of the Association to charge reasonable admission fees for the use of any recreational facility situated upon the Common Area.
(c) The right of the Association to suspend any Member’s voting rights and/or right to use of any of the recreational facilities owned by the Association, for any period during which any assessment against said Member’s property remains unpaid, and for a period not to exceed thirty (30) days for each infraction of its published rules and regulations.
(d) The right of the Association to dedicate or transfer all or any part of the Common Area to any public agency, authority or utility for such purposes and subject to such considerations as may be agreed to by the Members. No such condition or transfer shall be effective unless an instrument signed by Members entitled to cast two-thirds (_) of the votes of the Membership has been recorded in the appropriate records of Klamath County, Oregon, agreeing to such dedication or transfer, and unless written notice of the proposed action is sent to every Member not less than thirty (30) days no more than ninety (90) days prior to such dedication or transfer.
(e) The right of the directors of the Association shall be to promulgate reasonable rules and regulations governing such rights of use, from time to time, in the interest of securing maximum safe usage of such Comm9on Area by the Members of the Association without unduly infringing upon the privacy or enjoyment of the owner or occupant of any part of said property.
Section 2. Delegation of Use. Any Member may delegate, in accordance with the rules and regulations adopted from time to time by the Directors, his right of enjoyment to the Common Area and facilities to the Members of his family, his guests or his tenants, provided they reside on the property.
Section 3. Title to the Common Area. The Declarant hereby covenants that it will convey to the Association title to the Common Area, subject to any necessary reservations of the easement or easements for utilities or services including but not limited to water, electricity, gas, sewage, telephone and television.
ARTICLE VI
COVENANT FOR MAINTENANCE ASSESSMENT
Section 1. Creation of the Lien and Personal Obligation of Assessments. The Declarant hereby covenant for all of said property that Declarant and each Owner of any Lot by acceptance of a deed or contract of purchase therefor, whether or not it shall be so expressed in any such deed or other conveyance or agreement for conveyance, are deemed to covenant and agree to pay to the Association: (1) Regular annual or other regular periodic assessments or charges, and (2) Special assessments for capital improvements, such assessments to be fixed, established and collected from time to time as hereinafter provided. The regular and special assessments, together with such interest thereon and costs of collection thereof, as hereinafter provided, shall be a charge on the land and shall be a continuing lien upon the property against which each such assessment is made. Each such assessment, together with such interest, costs and reasonable attorney’s fees, shall also be the personal obligation of the person who was the Owner of such property at the time such assessment was levied. The obligation shall remain a lien of the property until paid or foreclosed, but shall not be a personal obligation of successors in title unless expressly assumed by them.
Section 2. Purpose of Assessments. The assessments levied by the Association shall be used exclusively for the following purposes:
(a) Payment of the cost of maintaining the roads, signs, common areas, and semipublic recreational or service areas at Wagon Trail Ranch
(b) Payment of taxes and assessments levied against the platted private roads, common areas, and semipublic recreational or service areas.
(c) Payment of the cost of providing the level of fire protection deemed appropriate by the Board of Directors.
(d) Payment of the cost of insurance against liability arising out of the existence of the Association and its Board of Directors.
(e) Payment of the cost of enforcing the provisions contained in this Declaration and the covenants and provisions contained in any future Wagon Trail Ranch Declaration.
(f) Payment for other services which the Board of Directors deem to be of general benefit to residents of Wagon Trail Ranch.
(g) Payment of costs incurred in collecting assessments.
(h) Payment of expenses incurred in organizing the Wagon Trail Ranch Association or any section association and of maintaining the same as corporations.
(i) Payment of any expense reasonably incurred by the Association Board or its delegated Manager in carrying out any function for which it has been given responsibility hereunder.
(j) Payment of expenses reasonably incurred in the maintenance of the public entrance road leading from Masten Road to Wagon Trail Ranch.
Section 3. Annual Assessments. After consideration of current maintenance costs and future needs of the Association, the Board of Directors may fix a regular flat assessment upon a monthly, quarterly, or annual basis. Any annual assessment paid within 30 days of the date billed shall be entitled to a three percent (3%) discount. The first annual assessment shall not be more than $7 per month. The annual assessment shall not be increased by more than 8 percent (8%) per annum unless approval of Members is obtained in the manner described in Section 4 for special assessments for capital improvements.
Section 4. Special Assessments for Capital Improvements. In addition to the annual assessments authorized above, the Association may levy in any assessment year a special assessment applicable to that year only, for the purpose of defraying in whole or in part the cost of any construction or reconstruction, unexpected repair or replacement or a described capital improvement upon the Common Area, including the necessary fixtures and personal property related thereto, provided that, structural alterations, capital additions or capital improvements reflecting an expenditure of in excess of $1,000 shall require the assent of a two-thirds (_) majority of votes of the Members who are voting in person or by proxy at a meeting duly called for this purpose, written notice of which shall be sent to all Members not less than thirty (30) days nor more than sixty (60) days in advance of the meeting setting forth the purpose of the meeting.
Section 5. Uniform Rate of Assessment. Both regular periodic flat charges and any special assessments must be fixed at a uniform rate for all Lots not exempt and may be collected on an annual, quarterly, or monthly basis in the discretion of the Directors.
Section 6. Quorum For Any Action Authorized Under Section 3 and 4. At the meeting called, as provided in Section 4 hereof, the presence at the meting of Members or of proxies entitled to cast sixty percent (60%) of all the votes of the Membership shall constitute a quorum. If the required quorum is not forthcoming at any meeting, another meeting may be called, subject to the requirement of notice set forth in Section 3 and 4, and the required quorum at such subsequent meeting shall be one-half of the required quorum at the preceding meeting. No such subsequent meeting shall be held more than sixty (60) days following the date of the meeting at which no quorum was forthcoming.
Section 7. Date of Commencement of Annual Assessments. Due Dates. All Lots not exempt shall be subject to the annual or monthly assessments provided for herein on the date specified by the Board of Directors. The Board of Directors shall fix the amount of the regular assessment at least thirty (30) days in advance of each assessment period. Written notice of the assessment shall be sent to every owner subject thereto. The due dates shall be established by the Board of Directors.
Section 8. Effect of Nonpayment of Assessments. Remedies of the Association. Any assessments which are not paid when due shall be delinquent. If the assessment is not paid within thirty (30) days after the due date, the assessment shall bear interest from the date of delinquency at the rate of six percent (6%) per annum. The Secretary of the said Association shall file in the office of the Director of Records, County Clerk, or appropriate recorder of conveyance of Klamath County, state of Oregon, within thirty (30) days after delinquence, a statement of the amount of any such charges or assessments, together with interest as aforesaid, which have become delinquent with respect to any Lot on said property, and upon payment in full thereof, shall execute and file a proper release of the lien securing the same. The aggregate amount of such assessments, together with interest, costs and expenses and a reasonable attorney’s fee for the filing and enforcement thereof, shall constitute a lien on the Lot, with respect to which it is fixed from the date the note of delinquency thereof is filed in the office of said Director of Records or County Clerk, or other appropriate recording office until the same has been paid or released as herein provided. Such lien may be enforced by said Association in the manner provided by law with respect to liens upon real property. The owner of said property at the time said assessment is levied shall be personally liable for the expenses, costs and disbursements, including fees on appeal, and such Owner at the time such assessment is levied shall also be liable for any deficiency remaining unpaid after any foreclosure sale. No owner may waive or otherwise escape liability for the assessments provided for herein by non-use of the Common Area or abandonment of his dwelling unit, Lot or building site.
Section 9. Subordination of the Lien to Mortgages. The lien of the assessments provided for herein shall be inferior, junior and subordinate to the lien of all mortgages and trust deeds now or hereafter placed upon said property or any part thereof. Sale or transfer of any Lot shall not affect the assessment lien. However, the sale or transfer of any Lot which is subject to any mortgage or trust deed, pursuant to a decree of foreclosure under such mortgage or any proceeding in lieu of foreclosure thereof, shall extinguish the lien of such assessments as to amounts thereof which become due prior to such sale or transfer; and such lien shall attach to the net proceeds of sale, if any, remaining after such mortgages and other prior liens and charges have been satisfied. No sale or transfer shall relieve such Lot from liability for any assessments thereafter becoming due or from the lien thereof.
ARTICLE VII
RESTRICTIONS ON USE OF PROPERTY
Section 1. Each Lot shall be used for residential purposes only, nor shall more than one detached single family dwelling not to exceed two (2) stories in height, and not more than one double garage or carport and two accessory buildings such as workshops or stables be constructed or placed upon each Lot in the subdivision.
Section 2. All driveways must be composed of cinders, gravel or asphalt.
Section 3. The floor area of constructed residences shall be not less than 800 square feet exclusive of one story porches and garages.
Section 4. Buildings must be suitable for year around use and must be placed on permanent foundations, consisting of concrete, brick, pumice blocks, or stone masonry. Pitch of the roof and size of spacing and ceiling joists must be adequate to withstand heavy snow packs. Roofs must be of wood shingle. All buildings, fences, and improvements must be constructed in workmanlike manner and kept in a condition of good repair. *Exposed portion of foundation must be painted or sided if more than 12" above the ground. Exteriors to be finished with natural materials with a rustic appearance. AMENDMENT DECEMBER 30, 1976; (Adding the following language in line 5, after the words, “Roofs must be of wood shingle.”) If other than wood shingles are desired a sample of the roofing material must be approved by at least two Members of the Board of Directors of the Wagon Trail Ranch Property Owners Association prior to construction.
Section 5. Setback line shall be at least twenty-five (25) feet back from all Lot lines to any structure upon the Lot with the exception of a fence, not to exceed 72 inches in height. Fences must be constructed of properly finished material and shall harmonize with the surroundings.
Section 6. All land owners must comply with the laws and regulations of the state of Oregon, county of Klamath, and any municipality applicable to fire protection, building construction, water, sanitation, and public health.
Section 7. Mobile homes will be confined to lots specifically designated on the plat map for their use. They must be 12' x 40' or larger and be skirted and appear as permanent installations.
Section 8. No more than 18 months construction time shall elapse for the completion of a permanent dwelling nor shall a temporary structure be used as living quarters except during the construction of a permanent dwelling. Any exterior latrine shall be allowed only during the construction of a permanent residence.
Section 9. No commercial, professional, noxious, or offensive trade or activity shall be carried on upon any lot, nor shall anything be done thereon which may become an annoyance or nuisance to the neighborhood.
Section 10. The cutting or removal of living trees will only be permitted where necessary for the construction of buildings or thinning for the beautification of the property. Such cutting or removal must be approved by the Association, or by a committee designated by the Association, before it is actually begun. A plan showing the lot, location, and identification of the tree or trees to be cut or removed must be submitted to the Association or its designated committee at least 30 days in advance of the intended cutting or removal date. Failure of the Association or its designated committee to respond within 25 days after the receipt of such plan shall be deemed approval.
Section 11. No animals other than domestic household pets or horses shall be kept on any part of the said property.
Section 12. Lot signs will be limited to one 10" x 24" olive green wooden sign with black lettering to identify the lot name, if any, the owner and his address. Signs advertising lots for sale shall only be those provided by the Association. The Association may limit the number of for sale signs exhibited in any one area at one time. In such instances, for sale signs will be allotted on a just and equitable basis determined by the Association.
Section 13. All garbage, trash, cuttings, refuse, garbage and refuse containers, fuel tanks, clothes lines, and other service facilities shall be screened from view from neighboring units and common areas.
Section 14. Each lot and its improvements shall be maintained in a clean and attractive condition in good repair and in such fashion as not to create a fire hazard.
Section 15. Septic tanks and drain fields must meet County Health Department standards.
Section 16. No motorized vehicles other than automobiles may be operated on property without prior approval of the Board of Directors of the Association.
Section 17. Parking must be provided for on each building site. Only one driveway not to exceed 10 feet across common property between street and lot is allowed per lot. AMENDMENT DECEMBER 30, 1976: (Deleting the following language) Only one driveway not to exceed ten feet across the common property between street and lot is allowed per lot.
Section 18. Campers or travel trailers shall not remain on a lot longer than a two-week interval and only for infrequent periods throughout a calendar year. Campers and travel trailers qualify as temporary structures under 8 above if there is physical evidence of construction.
Section 19. No lot shall be divided into smaller parcels than shown on the recorded plat unless approved by the Klamath County Planning Commission in accordance with county ordinances, and with the permission of the Board of Directors of the Association.
ARTICLE VIII GENERAL PROVISIONSSection 1. Enforcement. The Association, or any Owner, or the owner of any recorded mortgage upon any part of Said Property, shall have the right to enforce, by any proceeding at law or in equity, all restrictions, conditions, covenants, reservations, liens, and charges now or hereafter imposed by the provisions of this Declaration. Failure by the Association, or by any Owner, to enforce any covenant or restriction herein contained shall in no event be deemed a waiver of the right to do so thereafter. If any owner constructs or permits to be constructed on his property any improvement or allows the conditions of his property to violate any provision of this Declaration, the Association may no sooner than 60 days after delivery to such owner of written notice of the violation enter upon the offending property and remove the cause of such violation, or alter, repair, or change the item which is in violation of such Declaration in such manner as to make it conform thereto with the reasonable cost of such action to be a charge against the owner’s land.
Section 2. Severability. Invalidation of any one of these covenants or restrictions by judgement or court order shall in nowise affect any other provisions which shall remain in full force and effect.
Section 3. Amendment. The covenants and restrictions of this Declaration shall run with and bind the land, and shall inure to the benefit of and be enforceable by the Association, or the Owner of any Lot subject to this Declaration, their respective legal representatives, heirs, successors, and assigns, for a term of twenty-five (25) years from the date this Declaration is recorded, after which time said covenants shall be automatically extended for successive periods of ten (10) years. Any of the covenants and restrictions of this Declaration except the easements herein granted may be amended during the first twenty-five (25) year period by an instrument signed by Members entitled to cast not less than seventy-five percent (75%) of the votes of each class of Membership. All such amendments must be recorded in the appropriate Deed Records of Klamath County, Oregon, to be effective.
Section 4. No Right of Reversion. Nothing herein contained in this Declaration, or in any form of deed which may be used by Declarant, or its successors or assigns, in selling said property, or any part thereof, shall be deemed to vest or reserve in Declarant or the Association any right of reversion or reentry for breach or violation of any one or more of the provisions hereof.
Section 5. Books and Records. The books and records of the Association, upon demand in writing, stating the purpose thereof may be inspected by any Member, or his attorney or agent, for any proper purpose, at any reasonable time.
Section 6. Benefit of Provisions; Waiver. The provisions contained in this Declaration shall bind and inure to the benefit of and be enforceable by Declarant, the Association, and the owner or owners or any portion of said property, and their heirs and assigns, and each of their legal representatives, and failure by Declarant or by the Association or by any of the property owners or their legal representative, heirs, successors, or assigns, to enforce any of such conditions, restrictions, or charges herein contained shall in no event be deemed a waiver of the right to do so.
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