Minutes

Sept 08
Aug 08
July 08	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Sat. July 19^th, 2008 10 a.m. @ the Clubhouse. AGENDA 10 a.m. Secretary’s Report: Reading of the minutes of the June 7^th, 2008 Board of Directors meeting Treasurer’s Report: June 2008 expenses & balance report. Open Forum: 15 min. Budget Report: Recommend that ballots for By-law 9.2 change be Counted at the Annual meeting 8-2-08, by volunteers using By-Law 3.7 procedure. Response from past due lot owners. Old Business: Yellow centerline on entry road was painted. Response From lot owners of letters sent to them after the 6-7-08 Board Meeting. Potential Grants. New Business: Speed Bumps on interior WT rd. to slow traffic. Traffic Citations inside WTR subdivision. Dust control experiment With material we already have stored. Road Report: Cold patch in June 08. Hot patch with or without speed Bumps or use the hot patch for speed bumps. Facility Report: Volunteers for lawn cutting. Other info regarding the Facility. Fire Fuel Reduction: Fire Break concerns. Chipper work parties for Those that got fire wood in common areas. Call Walker Range For private lot owners – 433-2451. Subdivision/Annexation Report: Update on non-exclusive easement Assessments. Next Board Meeting: TBD by the new Board in August. THE END.
Jun 08	Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln., LaPine, OR. 97739 Phone: 541 536-9633; fax: 541 536-9633 E-mail: wagontrailpoa@hotmail.com Website: wagontrailranch.org / wtrpoa.com Minutes of the Regular Board of Directors meting on Sat. June 7^th, 2008 10 a.m. @ the Clubhouse. Meeting called to order at 10:03 a.m. WTR Board of Directors present: Terry Cagaanan-Chairman/Secretary; Norm McClung-Co-Chairman; Mary Thorson, Jim Mathis, Robbie Robison and Frank Souza. All Board present. Secretary’s Report: Reading of the corrected minutes of the Feb. 9^th, 2008 minutes; reading of the minutes of the April 5^th, 2008 Board meeting. Motion to approve the minutes of Feb. 9 & April 5, 2008 was made by R. Robison, 2^nd by N. McClung. Discussion. Vote: unanimously approved. Treasurer’s Report: the April & May 2008 expense & balance report was made by M. Thorson. Motion to approve these reports was made by N.McClung, 2^nd by R. Robison. Discussion. Vote: unanimously approved. Budget Report: Budget committee met on June 4^th, 2008. Motion by M. Thorson, 2^nd by F. Souza to send a ballot to all members in the newsletter, to vote on a change in By-Law 9.2, from Annual Audit Review to a Compilation procedure for the WTRPOA yearly financial review. Discussion: This will save C.P.A. expenses. If passed by 66% of the membership, it can be started at the end of this year. M. Thorson will prepare the explanation & ballot. Vote: unanimously approved. Motion by N. McClung, 2^nd by M. Thorson to send letters to 8 lot owner that that are significantly behind in their membership dues. Discussion: Follow the Boards approved Collection Resolution guidelines and the Lien process that was passed in 2007. Vote: unanimously approved. Old Business: N. McClung will check with member Jerry Hinkle to determine the expense for rental equipment to paint the yellow centerline on the entry road. A reimbursement went to F. &. P. Farner for attending a grant-writing seminar that benefits WTRPOA. This was approved at a previous Board meeting. Motion by N. McClung, 2^nd by J. Mathis to respond to a complaint ( Art. VII Sec.9) by sending a letter to the owner & resident of Lot 21 concerning cars & other items in front of the house. Discussion: reaction to the complaint: the negative appearance to some that drive by and particularly the 3 houses trying to be sold in that area. A member was present that explained it was not a business, but a hobby. Vote: unanimously approved. 2. A letter of complaint (Art. VII Sec. 9) of a large trailer container on Lot 31. Discussion: The owners were present at this meeting and explained this unit will be under a covered building attached to the pole barn on a concrete slab. The Board without a motion accepted this explanation. 3. A letter to lot owner of 106 concerning Art. VII Sec.9 – a storage container on the property for well over a year. Motion by J. Mathis, 2^nd by R. Robison to send another letter w/Fine Schedule procedure to this owner concerning this issue. Discussion: After over a year of first contact the Board should follow the "Fine Schedule" procedure. Vote: unanimously approved. 4. Motion was made by J. Mathis, 2^nd by F. Souza to send a second letter to the owner of lot 154 concerning the painting of the small plywood addition to the house (Art. VII sec. 9) along with the Fine Schedule guideline procedure. 5. Motion by F. Souza, 2^nd by N. McClung concerning a letter of complaint of a log house on Silver Spur (Art VII Sec 9) that has scattered stored material on the lot that is unsightly to the neighbors. Board members will drive by individually and evaluate the situation to determine if the owner should be sent a letter. 6. Letters of concern (Art. VII sec. 9) by a member and Walker Range, to the owner of lots 211 & 217 as a fire danger was brought to the attention of the Board. Discussion: Previous to this meeting, the Chairman had a phone conversation with the son of the owner who is now in a position to take care of his parents business. He indicated that he was meeting with a Walker Range official and intended to hire a Fire Fuel reduction company. The Board without a motion accepted this explanation. June/July newsletter contents: letter from the chairman, Tentative Agenda (this can be adjusted for members because it’s their meeting), proxies and Ballot, w/return stamped envelope for By-law 9.2 change. Road Report: Cold patch work party June 13, 14 & 15 if necessary. WTR rd. to Conestoga just past Stallion. A Hot patchwork party will be in July or Aug. 2008. Motion by J. Mathis, 2^nd by R. Robison to accept the resignation of N. McClung as Road committee Chairman. Discussion: he will still remain on the Board and will help on work parties. Vote: unanimously approved. Facility Report: Welcome to 2008 Camp Host Annett & John. Discussion concerning the pool: research alternative heating for the pool. It was recommended not to uncover the pool on cold days to conserve the heat. Fire Fuel Reduction: Explanation for firebreak project off Hackamore Ln. WTRPOA has not heard anything about receiving the Federal Grant. Motion by F. Souza, 2^nd by N. McClung to add to the "Wood cutting guidelines", that vehicles may enter the common areas to do work that benefits the WTRPOA. Discussion. Vote: unanimously approved. The Board would like those that cut firewood from the common areas, to call Walker Range for the Chipper to remove the slash. Sub.Div./Annexation: Mr. Scrivner’s letter of April 2008 concerning his past due balance on his road easement & entry road assessment ( paid in 2005 prior to the Annual Meeting of that year, so he could make a presentation for annexation of his adjacent 43 ac. property) was summarized, along with then Chairman, Judy May’s letter of explanation. Then the present Chairman’s letter of response. These documents will be placed in Scrivner’s file listed as lot 220. Motion by N. McClung, 2^nd by R. Robison concerning road easement charges for each additional lot adjacent to WTRPOA. Discussion: N. McClung contact our attorney in regards to this issue. The members at the 2007 Annual meeting also mandated this unanimously. Vote: unanimously approved. Also discussed was an agenda item for the 2008 Annual meeting concerning a membership vote to consider annexation of the adjacent 43 ac. property of 19 potential lots. Next Board meeting Sat. July 19^th, 2008 10 a.m. @ the Clubhouse. Annual Meeting Sat. Aug. 2^nd, 2008: registration 9 a.m. to 9:55. 10 a.m. meeting starts. This meeting adjourned at 12:22 p.m.
May 08
Apr /5 /08	Wagon Trail Ranch Property Owners Association 152324 Hackamore Ln. LaPine, Or 97739 Phone: 541 536 9633, fax: 541 536 9633 E-mail address: wagontrailpoa@hotmail.com; website: wagontrailranch.org Minutes of the Regular Board of Directors meeting on Sat, April 5^th, 2008 10 a.m. @ the Clubhouse. Meeting called to order at 10:04 a.m. WTR Board of Directors present: Terry Cagaanan Chairman/Secretary; Robbie Robison, Frank Souza, Mary Thorson Treasurer. Absent: Jim Mathis and Norm McClung Co-Chairman. Secretary’s Report: Reading of the minutes of Feb. 9^th, 2008. Correction in New Business: -should be worded- "Motion by J. Mathis not to replace the road name sign posts with taller post. Do so only when needed". Discussion: To costly to do all at once. Vote: unanimously approved by those present. Motion to approve the Feb. 9, 2008 minutes with the above correction was made by F. Souza, 2^nd by R. Robison. Discussion: as above. Vote: unanimously approved by those present. Treasurer’s Report: M. Thorson presented the Feb./March 2008 expense & balance financial report. Discussion: A concern was expressed about funds in the snow plowing budget item for Nov./Dec. 2008. Motion was made by F. Souza 2^nd by R. Robison to move a $1000.00 from Road maintenance item to snow removal budget item for snow removal funds for the end of 2008. Discussion. Vote: unanimously approved by those present. Open Forum: Larry Thorson mentioned the passing of Judy Berg, with a great deal of respect. Gary Bonds recommended filling in the "pot holes" on WTR rd. and Conestoga. Another homeowner indicated to let the "pot holes" act as "speed control bumps". Board member F. Souza volunteered to organize a work party for this project. He’ll order "pit run" material (which was the material recommended by Bob McEuin). Motion was made by F. Souza, 2^nd by R. Robison to have a road work party to fill in the pot holes where needed. Discussion: above. Vote: unanimously approved by those present. It was brought up that the "dead down & dead standing trees in the common areas can be taken by ranch members for firewood. The "Wood cutting guidelines" written by N. McClung should be followed. Bob McEuin and the Board wanted to thank WTR member Earl Buss, for his volunteer time and his "electrical expertise", in working on the electrical system in the clubhouse. It was also mentioned that a dog on the ranch was aggressively barking while on the loose, at folks walking by. Homeowners are to have their aggressive dogs under control. Old Business: Motion by F. Souza, 2^nd by M. Thorson to encourage Grant writing research for any funded projects applying to non-profit homeowners associations. Discussion: present potential Grant writing opportunities to the Board. Vote: unanimously approved by those present. Motion by R. Robison, 2nd by F. Souza to ask specific volunteers to re-strip the yellow centerline and repair the mailbox roof. Discussion: WTRPOA will pay for material needed out of budget items. Also, one way or another, the mailbox roof needs to be repaired prior to the Memorial Day weekend. New Business: Motion made by F. Souza, 2^nd by M. Thorson to send out to the members in the June/July Newsletter, a ballot to vote to approve a change in the WTRPOA By-law 9.2, from annual Audit Review system to a Compilation procedure for the WTRPOA financial yearly report. Discussion: This will still be done by a Certified Public Account, but will save the Association between $500.00 to $1000.00 each year. A 66% yes vote by the members is needed to change this procedure in the By-laws. Vote: unanimously approved by those present. Motion was made by R. Robison, 2^nd by F. Souza to reimburse the association member that attended the Grant writing seminar in LaPine, Or. Discussion: A receipt needs to be presented to a Board member and given to the Board Treasurer. Vote: unanimously approved by those present. Road Report: see Open Forum "pot holes". Also a member expressed a concern if there was enough money in the snow removal budget of 2008 for snow removal this coming Nov./Dec. ’08. Facility Report: Motion by F. Souza, 2^nd by R. Robison to have a volunteer work party date of Sat. May 3^rd, 10 a.m. for the Clubhouse, pool and grounds. Discussion: last year it took 3 days to do this 1-day project, because only 3 people showed up the first day. We need many members to contribute to this work party. Vote: unanimously approved by those present. Motion by F. Souza, 2^nd by R. Robison to advertise in the Frontier in late April/early May for a Camp Host that either is single or a couple with their own R.V., Camper or Trailer. Discussion: A personal background check is required. Vote: unanimously approved by those present. Motion was made by M. Thorson, 2^nd by F. Souza to create a volunteer pool & dressing room cleaning team for the Spring/Summer of 2008 in case we don’t have a Camp Host. Discussion: This was started last year until we got a Camp Host. Vote: unanimously approved by those present. Motion by R. Robison, 2^nd by F. Souza to repair the dock at the river by the clubhouse. Discussion: The original plan was drawn-up by member Tom Cook. This is needed for the safety of the members, but may be done later in the summer when the river is lower. Vote: unanimously approved by those present. Also mentioned in discussing facility repairs, a suggestion was made to repair the horse corral fence at the old barn. Fire Fuel Reduction Report: Motion by F. Souza, 2^nd by R. Robison for a private Fire Fuel Reduction work crew to work on Fire Fuel Reduction projects in WTR common area. Discussion: If there is no proof of their own liability insurance, we therefore do not want to make WTRPOA liable for any accidents/injuries. Vote: unanimously not approved by those present. Subdivision/Annexation Report: Motion by R. Robison, 2^nd by F. Souza that the WTRPOA pay $275.00 each, to Klamath County & C. R. Scrivner for Circuit Court cost. Discussion: They are the "prevailing party" and these are the court fees. Also removed from the letter, a P.S. to Scriverner’s "prevailing" attorney, negative comments written by T. Cagaanan not representing the Board, but as a private WTR resident. This "post script" was not sent. Vote: unanimously approved by those present. Also a discussion in regards to the adjacent development: DEQ & Fish & Wildlife should again be informed about the impact of that development to the area. If this is done, it should be by individual members of WTRPOA. Next Regular Board of Directors meeting is Sat. June 7^th, 2008 10 a.m. @ the Clubhouse. Meeting adjourned at 11:45 a.m.
Mar /22/08	(1) Wagon Trail Ranch Property Owners Association Feb./Mar. 2008 Winter Newsletter from the Chairman. Contents: WTR update, summary of Jan. 19^th, ’08 Membership meeting, wildlife feeding info. And final draft of Rules, Guidelines & Fine Schedule. Howdy folks: Here at the Ranch we’ve had some " interesting" winter weather. Snow, sub-zero temps and more snow. At this writing we’ve had temps from single digits to the 40’s & 50’s with a lot of melt. " How-evvva", I’ve heard and seen birds, geese, bright blue sky, a couple of mosquitoes and a little thawing in the river – spring is coming, but I’m sure we’ll have a few more snow days. There was 3 to 4 feet on the ground and now it’s probably at 3 to 2 feet. For those that are here be careful on the ice, it can be treacherous. One of the many things you can be proud of at WTR is that through this hard winter, neighbors have been helping neighbors. Roadside berms are still high and for those that have not been here and are planning to come in before late spring, you might want to call ahead to have your berms and driveways cleared. Blackrock Earthworks, who is plowing our roads in a timely manner, can do your driveway as well, at your cost. Call Swede Barber at 536-1471. Please don’t come in and block the roads or park in someone else’s driveway without the owner’s permission. If you can believe it, we had someone park in another’s driveway and left their vehicle overnight. It had to be towed out of the way. We’ve had some heavy snowfalls in January and Blackrock did the best they could to keep up – working late at night and early hours in the morning. We had a breakdown in the plow blade mechanism. Bob & Dar McEuin tried working on it, but it had to be taken to a shop to fabricate a new part. The plow truck was out of commission for about a week. We had a very nice Christmas party in Dec. ’07. A great deal of THANKS and appreciation goes out to those that decorated the Friday before, those that came and brought excellent "dishes" and toys for the children of LaPine, and those that helped clean-up that night and the next day. The Fire & Sheriff dept’s were very pleased at our member’s generous gifts for the kids. At the Jan. membership meeting we had a nice turnout, but not enough for a quorum and therefore it was not an official WTRPOA membership meeting. Significant issues discussed: 1. Fire exit – Walker Range Fire District Supervisor R.D. Buell stated that we’ll have an "official fire exit" out of Yoke Rd. off Conestoga between July ’08 and July ’09. This will go through some private property southeast to Hy 97. This will be gated. Until then we have the possibility of using that exit, a fire exit at the southwest corner of the common area off Hackamore and adjacent to the Cliff ranch, which is also private property. It was requested by members to have a map of the fire exits. Walker Range does not want maps handed-out until we have the " official fire exit", because it’s going through private property and we can’t trespass. To the north we have our WTR entry road as an exit. The dirt cut-off – Diamond Bar Ranch Rd. – has been closed by Deschutes Co. and will be locked for a 5 yr. period (until Jan. 30, 2013) because it is now private property, starting this spring. It may be unlocked to use as a fire exit or fire fighting staging area. After that it may be closed for good. Once we have the "official fire exit" established, it would be marked. However, no matter where the exits are or when they are needed, if we get word to evacuate we will be led out by Walker Range volunteers and cones will mark the exit route to take whether this exit is (2) official or not. 95% of the time we will have ample time to get ready & follow directions in a calm and orderly fashion. Let me encourage every property owner to look at the WTR lot/road map (one is on the bulletin board) and drive, ride a bike or walk to the areas mentioned above. Again, off Yoke, WTR property ends at the power pole and the Cliff ranch has a barbed wire fence & gate. Do not go in there unless you have personal permission by the owner(s). We don’t want to lose these potential exits. If you don’t have a WTR lot/road map, send a self-address & stamped envelope with your request to the office and we’ll send it to you. 2. We hope to get the Federal Grant that can help clean up the common areas – phase I of our WTR Fire Fuel Reduction plan. 3. Oregon House Bill 360 has the potential of making a property owner that does not have a cleaned up lot, be financially responsible for all costs if a fire starts on their property. It encourages property owners to reduce fire fuel on their property. All this was indicated on the recent Walker Range/Klamath Co. fire reduction info mailed to you last month. 4. There is a "SENIOR PROGRAM" fire fuel reduction for those that qualify. It’s a formula of age, financial status and/or the inability to do the physical work. If you qualify Walker Range will come in at no charge and do the work to reduce fire fuel on your property – call 433-2451. 5. A Chipper will be available for your slash by calling Walker Range @ 433-2451. You must be there to help the operator. 6. Hopefully a water hydrant will be placed at the dock area for fire fighting purposes. 7. Burning season may end early this year. Before you do burn call LaPine Fire Dist. for burning regulations – 536-9056 for specific guidelines. Personal experience: A. a contractor was burning on a lot and did not put out their fire completely before they left. Hours later a neighbor saw it smoldering and had to call LaPine fire dept. to put it out. B. My wife and I were walking down the road and saw smoke on this lot. The folks had been working hard cleaning, cutting & burning a few days before. We went in and saw a fire smoldering, so we went home and brought back 20 gals. of water & tools to put it out. It had gotten into a root system. C. 5 yrs. Ago a property owner across the river, burned a large slash pile over some stumps in Dec. with a lot of snow on the ground. They thought it was out with additional winter snow. In May of the next year it exploded into a major fire that got out of control with high flames seen by me and a neighbor from across the river. It burned a ½ ac. before it was completely put out. The stumps root system stayed in embers during the winter and when it got more air, it took off into a major fire. POINT: please call LaPine fire dist. for regulation info. Make sure your fires are out before you leave and burning over stumps can lead to problems – make sure they are out by staying around and re-checking the fire. 8. Feeding the local wildlife – information was handed-out in regards to the negative affect of feeding the local deer & elk. Enclosed is a newspaper article and a booklet titled "Feeding Wildlife…..just say no" is in the clubhouse. This is just awareness information and you make the choice. 9. Interior Road vote results: 148 official votes were sent in. They were due Jan. 10, ’08 and were tallied by non-Board members on Jan.18,’08. There were 66 yes and 82 No. Therefore the interior road assessment did not pass. 10. A member is volunteering to have a work party to start a fire fuel reduction at the southwest common area – off Conestoga/Hackamore and adjacent to the Cliff ranch. They will use the Phase I of the FFR plan and the wood cutting guidelines. Volunteers will be needed and anyone who helps can take the firewood. 11. It was recommended to attempt to re-stripe the yellow centerline on the WTR entry rd. (3) 12. I brought up that by next Aug. ’08, if P.O.A. can’t get a volunteer to take over the Secretary’s position on the Board or non-board position, the Board should hire a Secretary. The Chairman should not do both or he’ll burnout. The only reason it’s been this way the past two years is because we could not get someone to volunteer. We’ve also been without a seventh Board member. 13. At this writing, we have not heard from our attorney’s on a decision by Klamath Co. Circuit Court judge (hearing was 12-18-07). This is to determine if the 34 yr. old permit (CUP 75-9), to subdivide 43 ac. east of Stirrup Dr. is valid. As soon as we hear the results, we’ll e-mail and post it on the bulletin board at the mailbox. Enclosed are the latest and hopefully the final copy of "Rules, Guidelines & Fine Schedule". The only difference from the last one sent to you in Nov. is in the pool rules. It now states "unaccompanied guest must follow the age limit rules". We eliminated "guest must be accompanied by the property owner". It’s always sad to announce the passing of members of WTR. In the fall, Alberta Fresh passed away. Up until last spring Alberta & Larry lived here for a long time and were very active ranch members. After a courageous battle with a terminal illness, Gudne Smyth, the loving wife of Bob Smyth passed away in Dec.. They were both very active in WTR affairs. Ben Moore, a more recent resident, passed away at his new home here. Those who knew him have said he enjoyed WTR very much. These folks loved WTR and will be missed by love ones and their friends. To their family and friends the WTR family passes on it’s heart felt condolences. Also we have several ranch members that are struggling with physical difficulties. They are "hanging in there" and have a lot of support from family and friends. Of course, from all that know them, we wish them well and look forward to seeing them in the coming months and years ahead. In conclusion, I want to let you know that my term on the Board of Directors will be up this coming Aug. ’08 at the Annual meeting. I’ll be stepping away as a Board member; Chairman/Secretary; Subdivision/Annexation chairman/rep. (nobody wanted to chair this committee), it was a pleasure working with all the property owners in opposing the potential adjacent subdivision. And thanks to Jim Mathis – this year Fire Fuel Reduction rep. and Frank Souza – this year Facility rep. – I did those also the first two years. It’s been a pleasure working with Bob McEuin on Facilities, roadwork party’s w/Norm McClung and Don Sayer, Budget with Robbie Robison and Treasurer Mary Thorson. Although there have been only six Board members, for me it’s been a pleasure interacting with them. I know what you’re thinking – there is "NO SNIVELLING’ at WTR. But Board Chairmen are like babies "they need changing often" and a lot of the times for the same reason. I wish you a dry winter, a warm spring and a fun summer. There will be another newsletter in June ’08 and not this long - thank goodness!!! If not before, hope to see you at the Annual meeting on Sat. Aug. 2^nd, 2008. HAPPY TRAILS TO ALL, P.S. (see back) Terry Cagaanan WTRPOA Board Chairman P.S. This newsletter was written "before" / "prior" to hearing from our attorney on Sat. Feb. 16^th, concerning the judgment from the Circuit Court of Klamath Co. If you notice it’s dated Feb. 6^th, our attorney’s office didn’t get notified until shortly before the 15^th of Feb. Although the decision goes against WTRPOA our attorney’s stated they are not part of your property owners association. What was approved is what the Klamath Co. Commissioner’s approved on Mar. 22, 2007, and that is the " final plat " to subdivide the 43ac. off stirrup Dr. See the enclosed document from the Circuit Court of the State of Oregon.
Feb / 9 /08	(1) Wagon Trail Ranch Property Owners Association Feb./Mar. 2008 Winter Newsletter from the Chairman. Contents: WTR update, summary of Jan. 19^th, ’08 Membership meeting, wildlife feeding info. And final draft of Rules, Guidelines & Fine Schedule. Howdy folks: Here at the Ranch we’ve had some " interesting" winter weather. Snow, sub-zero temps and more snow. At this writing we’ve had temps from single digits to the 40’s & 50’s with a lot of melt. " How-evvva", I’ve heard and seen birds, geese, bright blue sky, a couple of mosquitoes and a little thawing in the river – spring is coming, but I’m sure we’ll have a few more snow days. There was 3 to 4 feet on the ground and now it’s probably at 3 to 2 feet. For those that are here be careful on the ice, it can be treacherous. One of the many things you can be proud of at WTR is that through this hard winter, neighbors have been helping neighbors. Roadside berms are still high and for those that have not been here and are planning to come in before late spring, you might want to call ahead to have your berms and driveways cleared. Blackrock Earthworks, who is plowing our roads in a timely manner, can do your driveway as well, at your cost. Call Swede Barber at 536-1471. Please don’t come in and block the roads or park in someone else’s driveway without the owner’s permission. If you can believe it, we had someone park in another’s driveway and left their vehicle overnight. It had to be towed out of the way. We’ve had some heavy snowfalls in January and Blackrock did the best they could to keep up – working late at night and early hours in the morning. We had a breakdown in the plow blade mechanism. Bob & Dar McEuin tried working on it, but it had to be taken to a shop to fabricate a new part. The plow truck was out of commission for about a week. We had a very nice Christmas party in Dec. ’07. A great deal of THANKS and appreciation goes out to those that decorated the Friday before, those that came and brought excellent "dishes" and toys for the children of LaPine, and those that helped clean-up that night and the next day. The Fire & Sheriff dept’s were very pleased at our member’s generous gifts for the kids. At the Jan. membership meeting we had a nice turnout, but not enough for a quorum and therefore it was not an official WTRPOA membership meeting. Significant issues discussed: 1. Fire exit – Walker Range Fire District Supervisor R.D. Buell stated that we’ll have an "official fire exit" out of Yoke Rd. off Conestoga between July ’08 and July ’09. This will go through some private property southeast to Hy 97. This will be gated. Until then we have the possibility of using that exit, a fire exit at the southwest corner of the common area off Hackamore and adjacent to the Cliff ranch, which is also private property. It was requested by members to have a map of the fire exits. Walker Range does not want maps handed-out until we have the " official fire exit", because it’s going through private property and we can’t trespass. To the north we have our WTR entry road as an exit. The dirt cut-off – Diamond Bar Ranch Rd. – has been closed by Deschutes Co. and will be locked for a 5 yr. period (until Jan. 30, 2013) because it is now private property, starting this spring. It may be unlocked to use as a fire exit or fire fighting staging area. After that it may be closed for good. Once we have the "official fire exit" established, it would be marked. However, no matter where the exits are or when they are needed, if we get word to evacuate we will be led out by Walker Range volunteers and cones will mark the exit route to take whether this exit is (2) official or not. 95% of the time we will have ample time to get ready & follow directions in a calm and orderly fashion. Let me encourage every property owner to look at the WTR lot/road map (one is on the bulletin board) and drive, ride a bike or walk to the areas mentioned above. Again, off Yoke, WTR property ends at the power pole and the Cliff ranch has a barbed wire fence & gate. Do not go in there unless you have personal permission by the owner(s). We don’t want to lose these potential exits. If you don’t have a WTR lot/road map, send a self-address & stamped envelope with your request to the office and we’ll send it to you. 2. We hope to get the Federal Grant that can help clean up the common areas – phase I of our WTR Fire Fuel Reduction plan. 3. Oregon House Bill 360 has the potential of making a property owner that does not have a cleaned up lot, be financially responsible for all costs if a fire starts on their property. It encourages property owners to reduce fire fuel on their property. All this was indicated on the recent Walker Range/Klamath Co. fire reduction info mailed to you last month. 4. There is a "SENIOR PROGRAM" fire fuel reduction for those that qualify. It’s a formula of age, financial status and/or the inability to do the physical work. If you qualify Walker Range will come in at no charge and do the work to reduce fire fuel on your property – call 433-2451. 5. A Chipper will be available for your slash by calling Walker Range @ 433-2451. You must be there to help the operator. 6. Hopefully a water hydrant will be placed at the dock area for fire fighting purposes. 7. Burning season may end early this year. Before you do burn call LaPine Fire Dist. for burning regulations – 536-9056 for specific guidelines. Personal experience: A. a contractor was burning on a lot and did not put out their fire completely before they left. Hours later a neighbor saw it smoldering and had to call LaPine fire dept. to put it out. B. My wife and I were walking down the road and saw smoke on this lot. The folks had been working hard cleaning, cutting & burning a few days before. We went in and saw a fire smoldering, so we went home and brought back 20 gals. of water & tools to put it out. It had gotten into a root system. C. 5 yrs. Ago a property owner across the river, burned a large slash pile over some stumps in Dec. with a lot of snow on the ground. They thought it was out with additional winter snow. In May of the next year it exploded into a major fire that got out of control with high flames seen by me and a neighbor from across the river. It burned a ½ ac. before it was completely put out. The stumps root system stayed in embers during the winter and when it got more air, it took off into a major fire. POINT: please call LaPine fire dist. for regulation info. Make sure your fires are out before you leave and burning over stumps can lead to problems – make sure they are out by staying around and re-checking the fire. 8. Feeding the local wildlife – information was handed-out in regards to the negative affect of feeding the local deer & elk. Enclosed is a newspaper article and a booklet titled "Feeding Wildlife…..just say no" is in the clubhouse. This is just awareness information and you make the choice. 9. Interior Road vote results: 148 official votes were sent in. They were due Jan. 10, ’08 and were tallied by non-Board members on Jan.18,’08. There were 66 yes and 82 No. Therefore the interior road assessment did not pass. 10. A member is volunteering to have a work party to start a fire fuel reduction at the southwest common area – off Conestoga/Hackamore and adjacent to the Cliff ranch. They will use the Phase I of the FFR plan and the wood cutting guidelines. Volunteers will be needed and anyone who helps can take the firewood. 11. It was recommended to attempt to re-stripe the yellow centerline on the WTR entry rd. (3) 12. I brought up that by next Aug. ’08, if P.O.A. can’t get a volunteer to take over the Secretary’s position on the Board or non-board position, the Board should hire a Secretary. The Chairman should not do both or he’ll burnout. The only reason it’s been this way the past two years is because we could not get someone to volunteer. We’ve also been without a seventh Board member. 13. At this writing, we have not heard from our attorney’s on a decision by Klamath Co. Circuit Court judge (hearing was 12-18-07). This is to determine if the 34 yr. old permit (CUP 75-9), to subdivide 43 ac. east of Stirrup Dr. is valid. As soon as we hear the results, we’ll e-mail and post it on the bulletin board at the mailbox. Enclosed are the latest and hopefully the final copy of "Rules, Guidelines & Fine Schedule". The only difference from the last one sent to you in Nov. is in the pool rules. It now states "unaccompanied guest must follow the age limit rules". We eliminated "guest must be accompanied by the property owner". It’s always sad to announce the passing of members of WTR. In the fall, Alberta Fresh passed away. Up until last spring Alberta & Larry lived here for a long time and were very active ranch members. After a courageous battle with a terminal illness, Gudne Smyth, the loving wife of Bob Smyth passed away in Dec.. They were both very active in WTR affairs. Ben Moore, a more recent resident, passed away at his new home here. Those who knew him have said he enjoyed WTR very much. These folks loved WTR and will be missed by love ones and their friends. To their family and friends the WTR family passes on it’s heart felt condolences. Also we have several ranch members that are struggling with physical difficulties. They are "hanging in there" and have a lot of support from family and friends. Of course, from all that know them, we wish them well and look forward to seeing them in the coming months and years ahead. In conclusion, I want to let you know that my term on the Board of Directors will be up this coming Aug. ’08 at the Annual meeting. I’ll be stepping away as a Board member; Chairman/Secretary; Subdivision/Annexation chairman/rep. (nobody wanted to chair this committee), it was a pleasure working with all the property owners in opposing the potential adjacent subdivision. And thanks to Jim Mathis – this year Fire Fuel Reduction rep. and Frank Souza – this year Facility rep. – I did those also the first two years. It’s been a pleasure working with Bob McEuin on Facilities, roadwork party’s w/Norm McClung and Don Sayer, Budget with Robbie Robison and Treasurer Mary Thorson. Although there have been only six Board members, for me it’s been a pleasure interacting with them. I know what you’re thinking – there is "NO SNIVELLING’ at WTR. But Board Chairmen are like babies "they need changing often" and a lot of the times for the same reason. I wish you a dry winter, a warm spring and a fun summer. There will be another newsletter in June ’08 and not this long - thank goodness!!! If not before, hope to see you at the Annual meeting on Sat. Aug. 2^nd, 2008. HAPPY TRAILS TO ALL, P.S. (see back) Terry Cagaanan WTRPOA Board Chairman P.S. This newsletter was written "before" / "prior" to hearing from our attorney on Sat. Feb. 16^th, concerning the judgment from the Circuit Court of Klamath Co. If you notice it’s dated Feb. 6^th, our attorney’s office didn’t get notified until shortly before the 15^th of Feb. Although the decision goes against WTRPOA our attorney’s stated they are not part of your property owners association. What was approved is what the Klamath Co. Commissioner’s approved on Mar. 22, 2007, and that is the " final plat " to subdivide the 43ac. off stirrup Dr. See the enclosed document from the Circuit Court of the State of Oregon. End of Newsletter Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln.; LaPine, OR. 97739 Phone: 541 536 9633; fax: 541 536 9633, E-mail address: wagontrailpoa @hotmail.com; website: wagontrailranch.org Minutes of the Regular Board of Directors meeting on Sat. Feb. 9^th, 2008 10 a.m. @ the Clubhouse. (With corrections) Meeting called to order at 10:03 a.m. WTR Board of Directors present: Terry Cagaanan – Chairman/Secretary; Jim Mathis, Robbie Robison and Frank Souza. Absent: Norm McClung – Co-Chairman and Mary Thorson – Treasurer. At 10:25 a.m. Mary Thorson arrived at this meeting. Secretary’s Report: Reading of the minutes of the Board meeting of Nov. 3^rd, 2007. Motion to approve the minutes was made by Frank Souza, 2^nd by Robbie Robison. Vote: Unanimously approved by those present. Open Forum: suggestion regarding snow plowing – Gary Bonds recommended chains on the front wheels of the grader. Harold Rutherford suggested plowing the cul-de-sacs clockwise rather than counter clockwise. Also he mentioned that maybe taking the water tank off and replacing the weight with sand might help the truck plow. Gary Dean offered to help in the plowing & driveway berms if Blackrock needed the help. Dar McEuin brought up that when magazines are brought to the mailbox and placed on the top, they weren’t being picked-up and are ending up on the ground. It was mentioned by a Board member that the area should be kept tiddy and the magazines would be better off to be recycled. Harold & Roxana Rutherford encouraged members to attend the Public Hearing in regards to House Bill 360, with one issue that may require property owners in Klamath Co., to clear back 20’ from their property line. Hearing is Thur. 2-14-28 6 p.m. @ the Klamath Co. fairgrounds Treasurer’s Report: Mary Thorson presented the Nov./Dec. ’07 & Jan. ’08 expense & balance report. Motion to approve was made by F. Souza, 2^nd by R. Robison. Discussion. Vote approved unanimously by those present. Motion by J. Mathis to move funds from line item 8010-road maintenance - $1000.00 to item 8090 – fuel, if needed. 2^nd by F. Souza. Discussion. Vote: unanimously approved by those present. Old Business: Send final draft of "Rules, Guidelines & Fine Schedule in the winter newsletter. Motion by F. Souza to hire Mary Thorson as the WTR bookkeeper. 2^nd by J. Mathis. Discussion: R. Robison pointed out that the Budget Comm. Created the Budget item for the WTRPOA 2008 Budget, which was sent to every member. Also an add was placed in the Frontier for the required number of days and five bids were turned in and evaluated. A copy of the add & the bids are in the WTR office. Vote: unanimously approved by those present. New Business: Art.VII Sec 9 of the WTR CC&R’s – interpretation: basic principal is "nuisance to the neighbors", and then action will be taken. Motion was made by J. Mathis to approve Gary Bonds to have a work party in Fire Fuel Reduction in the common area off Hackamore & adjacent TO THE Cliff ranch on the southwest corner of WTR. 2^nd by F. Souza. Discussion: Phase I of WTR FFR plan and the Wood Cutting guidelines be used. Vote: unanimously approved by those present. Motion was made by F. Souza to request that a new yellow centerline strip be put on the entry road. 2^nd by R. Robison. Discussion: That we ask the volunteers who did it last time, if they are interested in doing it again. Vote: unanimously approved by those present. Motion by J. Mathis not to replace the road name sign posts all at once with taller post. Do so only when needed. Discussion: to costly to do this all at once. Vote: unanimously approved by those present Budget Report: see Treasurer’s report minutes. Road Report: see Open Forum minutes. Facility Report: Motion by J. Mathis to allow Bob McEuin – Facility Chairman – to proceed with projects, using his judgment in what is needed for the clubhouse & surrounding areas. 2^nd by R. Robison. Discussion: stay within the Facility Budget for 2008. Vote: unanimously approved by those present. Fire Fuel Reduction: Include burning & clearing information in the winter newsletter. Diamond Bar Ranch Rd. will be closed at some time in the spring of 2008 and locked gates will be on each end. Deschutes Co. put a 5 yr. easement for WTRPOA to use as a fire exit if needed and/or a Walker Range fire staging area. There reasoning is that Walker Range should have an official fire exit for WTRPOA by then. Subdivision/Annexation Report: At this time Klamath Co. has not made a decision on the subdivision off Stirrup Dr. Next Board of Directors meeting: Sat. April 5^th, 2008 10a.m. @ the Clubhouse Meeting adjourned: 12:15 p.m.
Jan / /08

Dec / /07
Nov /3/ 07	Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln., LaPine, OR. 97739 Phone: 541 536 9633; fax: 541 536 9633 E-mail address: wagontrailpoa@hotmail.com website: wagontrailranch.org Minutes of the Regular Board of Directors meeting on Sat. Nov. 3^rd, 2007 10 a.m. @ the Clubhouse. Meeting called to order at 10:07 a.m. WTR Board of Directors present: Terry Cagaanan Chairman/Secretary, Mary Thorson Treasurer, Jim Mathis, Robbie Robison, and Frank Souza. Absent: Norm McClung Co-Chairman. Secretary’s Report: Reading the correction of the July 14^th, ’07 minutes. In relation to the snow removal 3 yr. contract issued to Blackrock Excavation. The official minutes will now show that there was a "Discussion. Vote: Unanimously approved by those present" A motion to approve this correction was made by J. Mathis, 2^nd by R. Robison. Vote: unanimously approved by those present. Reading of the Sept. 15^th, 2007 Board of Directors meeting minutes. Motion to approve these minutes was made by J. Mathis, 2^nd by M.Thorson. Vote: unanimously approved by those present. Treasurer’s Report: M. Thorson issued the expense & balance reports for Sept. & Oct. 2007. The Oct. report was read. Discussion. Motion to approve the reports was made by R. Robison, 2^nd by F. Souza. Vote: unanimously approved by those present. Open Forum: A letter from Vic Russell Construction was sent to N. McClung and forwarded to the Chairman. Gary Dean, who volunteered for the roadwork project, read this letter. G. Dean expressed that the Russell response to N. McClung concerns over the delivery of asphalt was not correct. Old Business: A review of the rules/guidelines for common area use and a fine schedule for CC&R’s/rules violations were re-evaluated and re-worded. J. Mathis will formulate the above with the recommendation from the Board. A motion to approve the above documents with corrections and send them in the Nov./Dec. 2007 newsletter was made by F. Souza, 2^nd by M. Thorson. Discussion. Vote: unanimously approved by those present. New Business: Newsletter contents: WTR update from last Aug. Annual meeting, ballot for members to vote for an interior asphalt road assessment (WTR rd. & Conestoga), ballot return envelope, rules/guidelines, fine schedule & new 2008 annual WTRPOA dues statement. The Annual potluck Christmas party will be held on Sat. De. 15^th, ‘07 5 p.m., at the Clubhouse. A membership meeting will be held on Sat. Jan. 19^th, 2008 12 noon at the Clubhouse. We plan to have it as a snack social and guest speakers. TBA. Budget Report: The Budget committee presented the 2008 WTRPOA budget to the Board. It included a new line item in the Administrative category for a Bookkeeper paid position. Discussion: The Treasurer’s role is the busiest of all the Board positions. R. Robison will place an add in the Frontier as required by the WTR By-laws. Also it was noted that the 8% increase in the annual WTRPOA dues will be set in a separate account for capital outlay items; i.e. equipment repair/purchase, help with road assessments etc.. A motion to approve the 2008 Budget and new line item was made by J. Mathis, 2^nd by F. Souza. Vote: unanimously approved by those present. Road Report: Cold patchwork was done this past Oct. by a private contractor. Although not every hole was filled, it is much improved. A thanks goes out to all the volunteers for the fall work parties. Facility Report: Bob McEuin wanted to thank all those that volunteered to winterize the pool & clubhouse area. Also Bob & resident Earl Buss will work on the electrical system in the pump house. Fire Fuel Reduction Report: J. Mathis contacted Geo Terra about completing the "fire break" off Hackamore. They said they stopped because of fire season and will complete the project. Subdivision/Annexation Report: Our case in regards to the adjacent subdivision has a hearing date in Circuit Court at Klamath Falls on Tues. Dec. 18^th, ’07 at 1:30 p.m. The WTRPOA position is still the same: the CUP 75-9 is not valid. R. Robison made a motion, 2^nd by J. Mathis to accept the Board position resignation of Don Sayer. Discussion: Announce again that a position is open for a volunteer. Also mentioned, that if the WTRPOA can’t get a volunteer Secretary by next August, the Board should consider hiring one.Vote: unanimously approved the resignation of Don Sayer by those present. Next Regular Board of Directors meeting: Sat. Feb .9^th, 2008 10 a.m. at the Clubhouse. Meeting adjourned at 12:13 p.m.
Oct/ /07
Sep/ /07

Aug /4/ 07	Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln., LaPine, OR. 97739 Phone: 541 536-9633, fax 541 536-9633 E-mail address: wtrpoa@teleport.com, website: wagontrailranch.org. ANNUAL MEETING MINUTES for Aug. 5^th, 2006 Meeting called to Order by Chairperson Judy May at 10:16. A Quorum was established Request by the Board Chairperson to rearrange the Agenda because of the time constrains on the first two quest speakers. Hooker Creek paving: represented by David Vogt: paving the present interior asphalt roads – not including Hackamore, with 3" Asphalt – 18’ wide – with pre-work: WTR Rd. to Conestoga =$78,758.00; including Conestoga = $42,344.00; WTR Rd. and Conestoga total = $121,102. This may fluctuate based on the price of oil. Fire Readiness: Presentation by R.D. Buell, Walker Range District Manager. "Most of the individual properties in WTR look good". First concern is the Common land area in WTR, because there is a threat of accumulating fire burning material. This becomes a threat to homes. The $82,000.00 Federal Fire Fuel Reduction Grant for WTR was turned down for 06/07. Next year ’07, WTR will move up to possibly first on the list. Walker Range, LaPine Fire & WTR will submit a plan to be turned in to the Federal Gov’t office by Jan./Feb. 2007. Also discussed was a 30’ to 50’ clearing & 8’ to 12’ laddering of trees around structures. Creating a fire exit with BLM firebreaks on the eastside of WTR. An evaluation team will be in WTR to visit each lot to determine if it is fire safe and give recommendations. The Minutes of the 2005 Annual Meeting were read by Judy May. Membership meeting minutes of 2005/2006 were read by Murphy Grund. Motion to approve the minutes that were read was made by Bob McEuin, 2^nd by Don Sayer. Vote: approved by the members attending. Board of Directors positions open – 3: Volunteering and voted in by acclamation were: Norm McClung, Jim Mathis and Gary Bonds. Murphy Grund offered to be the volunteer secretary (an unofficial position). The 2006/2007 Board of Directors included the above and the four carry-overs: Mary Thorson, Robbie Robison, Don Sayer and Terry Cagaanan. Volunteer of the Year Award went to: Teri Newcomb and Judy May Break for Lunch at 12:02p.m. 2^nd half of the meeting called to Order at 1:15p.m. Presentation by Dave Sherwood – contractor and "principal builder" of adjacent subdivision, Doug Adkins and George Maness – agents for the owner of tax lot 8400. Their interest and intent is to make that 43 ac. parcel a part of WTRPOA. G. Maness offered to send out ballots to all WTR members for approval to be part of the Association, within two weeks. He was instructed by Chairperson Judy May that there is a specific time frame and guidelines in which the process must follow. D. Adkins spoke to septic, water and road standards following County guidelines. D. Sherwood spoke as a potential purchaser of that 43 ac. parcel and being part of WTRPOA. If not part of the Association either he or the present owner would go ahead with the development. Discussion: questions and concerns from members regarding water, septic, roads, common areas/facilities and types of homes. Response: all will be done to Klamath County standards. And as association members, responsibilities and benefits would be the same. D. Sherwood stated that there would be some consideration in asphalting Stirrup Dr. Treasurer’s Report: Presented by Judy Berg. The 2005 Annual Audit was not prepared at this time by the accounting firm. The July ‘6 Budget balance report was read. Subdivision/Annexation Report: Norm McClung gave the results of the Spring ’06 ballots that went to all members for approval would have required 66% of the voting membership – Out of 201 eligible voters, 66% = 133 yes votes. 151 voters responded, 103 yes, 48 no. Therefore it did not pass to be placed in the By-Laws. Gary Bond questioned the voting process as not being a "secret ballot". Response: T. Cagaanan pointed out that WTRPOA By-Law 3.7 was used and was perfectly legal within the association By-Laws. Road Report: Don Sayer thanked all volunteers that worded on the roads and encouraged others to help on a fall roadwork party. Speeding on the Ranch is still a significant concern. Judy May mentioned that extra money can be used for capitol improvement, which the interior roads would come under. Facility Report: Bob McEuin thanked all the volunteers that worked on the pool deck, retaining wall fencing, and lawn cutting. This year and next projects include new mailboxes, pavers at the entry to the clubhouse, a pergola at the pool, new BBQ, picnic tables and pop-up sprinklers for the lawn. Discussion: Bob mentioned that there were campers w/fire pit in mid-summer on the rivers edge in the WTR common clubhouse area. The State police and Walker Range were called and the campers were removed. Question: How many people use the pool? Response: Many, would have to check the sign-in sheets for specific numbers and not everyone signs in, as they should. Question: Can there be donations for memorial benches and tables at the clubhouse river edge? Response: If someone is interested in organizing the project. The concern is vandalism. Open Forum: Ben Hickman made a proposal to look into the plus & minus value of annexation of additional property. Bob McEuin spoke to the new development affecting his property-pros & cons. Frank Souza wanted to know what the price range of the homes in the new development would be? Other issues concerning the new development: If it were part of WTRPOA would the developer asphalt Stirrup Dr.? Because all the common areas belong to the present association members, would each lot in the new development have a purchase price for the additional real estate in the WTR common area? Other issues concerning the Ranch: Carol Rath made a motion that the Board seeks approval from the membership for an interior road assessment. 2^nd by Cathy Hickman. Discussion. Vote: passed by a majority of those members present. A concern was expressed for speeding of ATV’s on WTR roads and going on common area grounds, could lead to potential danger. Also, additional speed, safety signs and speed bumps could hopefully slow drivers down. Making the Ranch fire safe: Judy May stated that notices have been sent to those property owners which are considered a potential hazard with down & dead standing trees with slash on the ground. Judy May also mentioned that a fine process could be placed in the CC&R’s by a vote of the membership. At this point it’s only excessive past dues that will cause a lien on the property. Meeting adjourned at 3:15 p.m. Most significant issues from the Annual Membership meeting of Aug. 4^th, 2007 & current events. (These are not official minutes) LUBA: prior to the meeting there was no decision from the Appeal Board. On Tues. 8-7-07 I got a call from our attorney (not an official letter from LUBA) stating that LUBA "realized it was in their realm, but had no statutes to base a decision on and therefore was sending our case to Klamath County Circuit Court". What a choke! ROAD REPORT: A thanks to all the volunteers that worked on the roads in ’06. Cold/hot patchwork will be done in Sept. ’07 and may or may not include speed bumps. Gravel will be placed on those areas that didn’t get any last year w/widening of cul-de-sacs. Conestoga will be evaluated for needy repairs. The Road committee will have an open forum for members before setting the road budget for 2008. A motion was made, 2nd and got a vote of approval to send out a ballot w/cost per lot for an interior road asphalt assessment for WTR rd. & Conestoga (possibly w/speed bumps) in the Nov./Dec. ’07 newsletter. Members were encouraged to visit subdivision Water Wonderland off So. Century Dr., just past 1000 Trails campground, to see the effectiveness of their speed bumps. FACILITY REPORT: Bob McEuin, volunteer chairman thanked all the volunteers that worked on the clubhouse, pool, lawn areas and mailboxes for ’06 & ’07. Also thanks to Earl Buss who evaluated and helped rewire the well house. Recognition went to our camp hosts, Patsy & Hal Evans for their fine contribution to the pool area. There will be projects this fall and will need volunteers to close the pool and sprinkler system. An open forum Facility meeting will be held prior to developing a budget for the Budget committee. FIRE FUEL REDUCTION: At the time of this meeting, the "free" firebreak is not completed to where it looks "park like". BLM has done a lot of fire fuel reduction adjacent to the Ranch. Walker Range, BLM & ODOT are still working out their differences to create additional fire exits from WTR. A Board & member’s committee have created wood cutting guidelines for the membership to cut in the common areas those trees that are "dead down-dead standing" for fire wood. SUVDIVISION/ANNEXATION: There was overwhelming approval by the attending membership and their proxies at this meeting, that if LUBA can’t make a decision, that this case be taken to the Circuit Court. Also, a motion was made, 2^nd and with an overwhelming vote of approval, that if any subdivision goes into the adjacent property and they use WTR roads as an easement, WTRPOA should seek road assessments for every new lot. And this should be pursued through any means, including taking this issue to the Circuit Court. Also included in this motion was to indicate to those that may purchase those lots, that they are not a part of the association, and therefore have no legal access to the common areas or facilities. VOLUNTEER of the YEAR AWARDS as selected by the committee: Carol Rath, Don Jones and Jerry Burtraw. Thanks to them and all the others that have helped WTR. BOARD POSITIONS: Frank Souza volunteered and was elected by acclamation to the Board of Directors to have a full seven member Board. There are still the same six from 2007. OPEN FORUM: Tom Cook offered to draw up plans and create a work party to reinforce the dock at the river for safety purposes. It was announced that Tom Schlossmacher has donated material and if needed would repair the damaged mailbox roof. Roxana Rutherford suggested that WTR have a "motor-rama" sale in the spring, for those members that have motorized equipment – vehicles, tractors, lawn mowers, etc. It was mentioned that if a membership committee organized this and it met the approval of the Board process, it could be done. Potential mosquito abatement was brought up for the future. Norm McClung prepared a questionnaire for roads and guidelines for rules at the pool and just general common sense neighborly behavior. He encouraged all the members attending to give their ideas. Also brought up was a request for additional parcel boxes at the mailbox area. Meeting adjourned at 11:50 a.m. Next Regular Board of Directors meeting: Sat. Sept.15^th, ’07, 10 a.m. @ the Clubhouse.
July/ /07
June 9th 2007	Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln., LaPine, Or. 97739 Phone: 541 536-9633, fax 541 536 9633 E-mail address: wtrpoa@teleport.com, website: wagontrailranch.org. Meeting called to order at 10 a.m. WTR Board of Directors meeting June 9^th, 2007 at the Clubhouse. Board of Directors present: Terry Cagaanan Chairman/Secretary, Norm McClung Co-Chairman, Mary Thorson Treasurer, Jim Mathis, Robbie Robison, Don Sayer-absent. Secretary’s Report: Reading of the minutes of the Board meeting of May 26^th, ’07. Motion made Jim Mathis to approve the minutes as read, 2^nd by Norm McClung. Vote: unanimously approved by those present. Treasurer’s Report: May 2007 budget balance and expenses presented and read by Mary Thorson. Motion to approve this report by N. McClung, 2^nd, by Robbie Robison. Discussion. Vote: unanimously approved by those present. Open Forum: A member expressed a concern of the large number of people at the pool over the Memorial Day weekend. Part of that concern was liability and responsibility. A committee was formed to evaluate present pool use regulations and standardize them for all the members to be aware. It was pointed out by the Chairman, that the pool water and surrounding area was very clean and tidy when checked Monday evening and Tuesday a.m.. Also expressed was a concern over one lot that had many guests that had loud music after dark and motor bikes and/or ATV’s that were loud and speeding on WTR common Rds. It was recommended that the Chairman write a letter to this particular lot owner over the above concerns. Another member recommended a "fine policy" for those that break WTR rules. Also a member requested that our water filter system be evaluated in the clubhouse area. The same member requested to contact our Law firm in regards to charging road assessments to those that live off Yoke Rd. that are not part of WTRPOA. Old Business: Grader issue tabled until further evaluation by the Road Committee. Motion by N. McClung, 2^nd by R. Robison to file schematics of water, septic & electrical systems of the clubhouse. Discussion: Happy Rotor sent a schematic of our total septic line system that was filed in the Maintenance Binder, located in the WTR office. Vote: unanimously approved by those present. Motion by J. Mathis, 2^nd by N. McClung to approve fire woodcutting in designated common areas (including roads) for members and on private property by members or non-members with permission of the private lot owner. Discussion: Guidelines will be established based on Walker Range requirements for safety and Board member approval of the trees to cut and slash to pile. Vote: unanimously approved by those present. Motion by R. Robison, 2^nd by J. Mathis to hire custodial help if needed, to keep the clubhouse dressing/restrooms clean. Discussion: Thankfully there are member volunteers to accomplish this goal and hopefully we’ll have a Camp Host soon in response to our advertisement. Vote: unanimously approved by those present. New Business: Motion by R. Robison, 2^nd by N. McClung to prepare an explanation for possibly changing WTR Annual Audit Review to a Compilation system to save accounting expenses for WTRPOA. Discussion: Hopefully this can be sent in the newsletter or presented at the Annual meeting and be voted on as a By-law change, which requires a 66% vote of the eligible voting members. Vote: unanimously approved by those present. Motion by R. Robison, 2^nd by N. McClung to send a tentative Agenda schedule for the Annual meeting on Sat. Aug. 4^th, ’07 at 10 a.m., in the newsletter. Discussion: It is a meeting for the members and by the members and therefore the time schedule should be flexible for the member’s participation. However, the goal is to complete the meeting before the BBQ lunch (1 p.m.). Road Report: Speed bumps added to the interior asphalt roads in WTR was tabled for discussion at the Annual meeting. Facility Report: Discussion: encourage volunteer help to cut the clubhouse lawn once a month or once a summer. Fire Fuel Report: Geo Terra still is working on Fire Break off Hackamore and behind Checkrein. Subdivision/Annexation Report: Our Law Firm has filed our Brief to LUBA and we should be getting a Hearing date soon. Next Regular Board of Directors meeting: Sat. July 14^th, 2007, 10 a.m. at the Clubhouse Meeting adjourned at 11:45 a.m.
May 26 2007	Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln. LaPine, OR. 97739 Phone: 541-536-9633, fax 541- 536-9633 E-mail address: wtrpoa@teleport.com, website: wagontrailranch.org Meeting called to order at 10:15 am WTR Board of Directors meeting: May 26^th, 2007 at the Clubhouse. Board of Directors present: Terry Cagaanan Chairman/Secretary, Norm McClung Co-Chairman, Mary Thorson Treasurer, Jim Mathis, Robbie Robison, Don Sayer – absent. Secretary’s report: Reading of the minutes of the Board meeting of April 14^th ‘ 07. Motion made by R. Robison to approve the minute’s w/corrections, 2^nd by J. Mathis. Vote: unanimously approved by those present. Treasurer’s report: April 2007 budget, balance and expenses read by Mary Thorson. Motion to approve the report by N. McClung, 2^nd by J. Mathis. Discussion. Vote: unanimously approved by those present. Open Forum: Questions and discussion concerning WTRPOA Grader. Mike Porter, Swede Barber and Norm McClung discussed the problems and possible solution. Mike Porter suggested having drawings of water lines, electrical system for pool, septic system and sprinkler system. These should be kept on file in case of repairs. It was mentioned that some of these are already in the office file system. Old Business: Political issues: The Board only deals with those that will benefit the physical & environmental protection of WTR. Roberts Rules of Order: The Board uses this format as guideline to conduct meetings, not to the strict sense of the rule. The Board wants to encourage audience (members) participation in an orderly fashion according to the Agenda. Significant issues sent early: The Chair will post Discussion & decisions after each meeting that would be unofficial. This will allow the members to be immediately aware of what took place at the most recent meeting. DSL/HIS will be coming to WTR through Qwest as an Internet service late This summer or Sept. ’07 according to the Qwest agent. New Business: Discussion of members cutting firewood in common areas. Non-members or members can cut on private property only with the lot owner’s permission. Guidelines will be established for a motion at the June 9^th ’07 Board meeting. The Secretary will send June/July newsletter w/proxies to the members. A request for Agenda items by 6-16-07 for the Annual meeting Sat. Aug. 4^th 2007 at 10 a.m. will be required – call T. Cagaanan 541 536-9147. New WTR phone directory: 2007 directory will be made and given at the Annual meeting. If any member change: new owners, address, phone and e-mail please call the office at 541-536-9633 and leave a clear message. Budget Report: Lien removal and the past dues process will begin . Official form letters will be sent prior to the past dues being turned over to the collection firm. Road report: Unless the members pass an interior road assessment, fall hot patchwork will start on the interior asphalt roads with the possibility of proposed "Speed bumps". Gravel will be added where necessary. Snow removal contract: An add will be place in the Frontier for two weeks to request bids for the WTRPOA snow removal 3 year contract. Facility report: At this meeting time we are still looking for volunteer help for the pool & clubhouse dressing rooms. The Board may look into hiring someone to professionally clean if there is no help through the summer. Camp Host: Ads again will be placed for a camp host with specific requirements – l person or 1 couple and no children. They will have pool & clean responsibilities. There was discussion of paying someone or waving member dues to be the Camp host. Recognition: A great deal of thanks goes out to those that participated at the poll & clubhouse work parties – pool cleaning, restroom cleaning, grounds and paver preparation and installing. Also a new water heater was installed. Sprinkler: a work party will be needed for this project. Fire Fuel Reduction report: 1 ac will be cleaned up in the common area across from lot 203. This is done by Geo-Terra and act as a fire break (no charge to WTRPOA). We did not get the Federal Fire Fuel Grant for this year. We are looking into other possible grant money. Subdivision/Annexation report: WTRPOA is appealing the Klamath Co. decision of approval of a subdivision adjacent to WTR (not part of WTRPOA) through LUBA (State appeal board in Salem). The Hearing may be in June or July. WTRPOA goals are still the same and the oral argument will be presented by our law firms most experienced attorney in these matters (he’s made presentations to LUBA in the past). Nest Board meeting: June 9^th, 2007 10 am @ the Clubhouseagon Trail Ranch Property Owners Association 152900 Hackamore Ln. LaPine, OR. 97739 Phone: 541-536-9633, fax 541- 536-9633 E-mail address: wtrpoa@teleport.com, website: wagontrailranch.org Meeting called to order at 10:15 am WTR Board of Directors meeting: May 26^th, 2007 at the Clubhouse. Board of Directors present: Terry Cagaanan Chairman/Secretary, Norm McClung Co-Chairman, Mary Thorson Treasurer, Jim Mathis, Robbie Robison, Don Sayer – absent. Secretary’s report: Reading of the minutes of the Board meeting of April 14^th ‘ 07. Motion made by R. Robison to approve the minute’s w/corrections, 2^nd by J. Mathis. Vote: unanimously approved by those present. Treasurer’s report: April 2007 budget, balance and expenses read by Mary Thorson. Motion to approve the report by N. McClung, 2^nd by J. Mathis. Discussion. Vote: unanimously approved by those present. Open Forum: Questions and discussion concerning WTRPOA Grader. Mike Porter, Swede Barber and Norm McClung discussed the problems and possible solution. Mike Porter suggested having drawings of water lines, electrical system for pool, septic system and sprinkler system. These should be kept on file in case of repairs. It was mentioned that some of these are already in the office file system. Old Business: Political issues: The Board only deals with those that will benefit the physical & environmental protection of WTR. Roberts Rules of Order: The Board uses this format as guideline to conduct meetings, not to the strict sense of the rule. The Board wants to encourage audience (members) participation in an orderly fashion according to the Agenda. Significant issues sent early: The Chair will post Discussion & decisions after each meeting that would be unofficial. This will allow the members to be immediately aware of what took place at the most recent meeting. DSL/HIS will be coming to WTR through Qwest as an Internet service late This summer or Sept. ’07 according to the Qwest agent. New Business: Discussion of members cutting firewood in common areas. Non-members or members can cut on private property only with the lot owner’s permission. Guidelines will be established for a motion at the June 9^th ’07 Board meeting. The Secretary will send June/July newsletter w/proxies to the members. A request for Agenda items by 6-16-07 for the Annual meeting Sat. Aug. 4^th 2007 at 10 a.m. will be required – call T. Cagaanan 541 536-9147. New WTR phone directory: 2007 directory will be made and given at the Annual meeting. If any member change: new owners, address, phone and e-mail please call the office at 541-536-9633 and leave a clear message. Budget Report: Lien removal and the past dues process will begin . Official form letters will be sent prior to the past dues being turned over to the collection firm. Road report: Unless the members pass an interior road assessment, fall hot patchwork will start on the interior asphalt roads with the possibility of proposed "Speed bumps". Gravel will be added where necessary. Snow removal contract: An add will be place in the Frontier for two weeks to request bids for the WTRPOA snow removal 3 year contract. Facility report: At this meeting time we are still looking for volunteer help for the pool & clubhouse dressing rooms. The Board may look into hiring someone to professionally clean if there is no help through the summer. Camp Host: Ads again will be placed for a camp host with specific requirements – l person or 1 couple and no children. They will have pool & clean responsibilities. There was discussion of paying someone or waving member dues to be the Camp host. Recognition: A great deal of thanks goes out to those that participated at the poll & clubhouse work parties – pool cleaning, restroom cleaning, grounds and paver preparation and installing. Also a new water heater was installed. Sprinkler: a work party will be needed for this project. Fire Fuel Reduction report: 1 ac will be cleaned up in the common area across from lot 203. This is done by Geo-Terra and act as a fire break (no charge to WTRPOA). We did not get the Federal Fire Fuel Grant for this year. We are looking into other possible grant money. Subdivision/Annexation report: WTRPOA is appealing the Klamath Co. decision of approval of a subdivision adjacent to WTR (not part of WTRPOA) through LUBA (State appeal board in Salem). The Hearing may be in June or July. WTRPOA goals are still the same and the oral argument will be presented by our law firms most experienced attorney in these matters (he’s made presentations to LUBA in the past). Nest Board meeting: June 9^th, 2007 10 am @ the ClubhouseMost Significant issues & decisions made at the WTRPOA Board of Directors meeting Sat. June 9^th, ’07. (These are not official minutes) Open Forum: It was suggested that the present water filter system be evaluated to determine if a change should be made. Several full time WTR members expressed a concern over the large number of people that were at the pool at the same time on Memorial Day weekend. The State requirement allows only a specific capacity for the WTR pool (27/24). It was pointed out that the pool, deck, dressing/restrooms and grounds were found to be very tidy on Tues. a.m..Also, those in the pool seemed very courteous and were aware of following the pool rules. A committee of Board and Ranch members has been formed to come-up with specific pool use guidelines – many of which are state mandated and are already in place – to be issued to all members through the up coming newsletter. Also a concern on the same weekend was the loud music noise, loud and fast driving of motorbikes and ATV’s on ranch property. Some of the recommendations was to monitor the pool – if the rules are continually broken, close it down and create a monetary "Fine system" after a warning is given to those that break the WTRPOA rules of the road, clubhouse facility and unusually loud noise. Many of these issues can be discussed at the Annual meeting. Old Business: Any Agenda item for the Annual meeting, Sat. Aug 4^th, ’07 must be called in by 6-16-07 to T. Cagaanan 541-536-9147. WTRPOA Grader issue was tabled. Happy Rotor, who serviced our lines in May, and placed in the Maintenance Work binder, which is stored in the office, created schematic of the septic system. Other drawings of our system are either in that binder or will be. A motion was passed to allow fire woodcutting in the common areas/common roads by WTR members of dead standing/dead down with permission by a Board member. Included in this motion that cutting either by members or non-members on private property is only done with permission of the specific lot owner. Guidelines for this activity will be on the website, sent in the newsletter and posted on the bulletin board. A motion was passed that "if needed" the Board could hire a custodial service to clean the dressing/restroom clubhouse area. It was expressed that a great deal of gratitude goes out to Teri Newcomb, who organized 3 other ladies to check chemicals in the pool for it to be safe to swim and clean the dressing/restrooms. She could use more help and would like additional volunteers too lessen the am/pm burden on the present 4 women. Another issue was tabled for the Annual meeting discussion – was hiring a Camp host and paying the member (not Board member) that is in charge of the clubhouse facility. New Business: Newsletter/ Annual mt. announcement-Agenda must be sent to WTR members by late June (30 days prior to the meeting). A motion was passed to attempt, through a vote of the membership into the By-laws (66% approval) to change in our accounting methods from Annual Audit Review to Compilation system. This would save the Ranch half as much in expenses for accounting (around 2K). If possible the explanation would be sent out in the upcoming newsletter and "if possible" voted on at the Annual meeting. A tentative Agenda for the Annual meeting will be sent in the newsletter w/specific time outline so that we can complete this meeting in reasonable time before lunch. However, it will be noted that this is the members meeting and the Board must be flexible to allow the members to express their concerns & point of view. Also in the newsletter it will be explained how the members can use proxies collected from unattending eligible member voters to do business at this meeting. Road Report: "Speed bump" on asphalt roads was tabled for discussion at the Annual meeting. Facility Report: The pool has been closed due to a pump break down. We are still looking for volunteers for lawn cutting at the clubhouse (sign-up calendar is at the mail box area). You only need to do this once or once a month through Aug. ’07. Fire Fuel Reduction Report: Work is still being done for A Fire Break on common land off Hackamore Ln. across from lot 203 – following the WTRPOA FFR plan. Subdivision/Annexation Report: No word on a LUBA hearing date at this time, but we should hear within the month. Also a request was to check with the law firm, if road assessments could be charged to those living off the Ranch (off Yoke rd.) that uses the roads. A concern was expressed that false advertising by a marketing agent to sell lots in the proposed subdivision adjacent to WTRPOA, indicating that purchasing those lots would allow them access to WTRPOA common land, other roads, river access and clubhouse facilities. What to do about it? Discussion at the Annual meeting. Meeting adjourned at 11:45 Next Board meeting Sat. July 14, 2007 10 a.m. at the Clubhouse
May 26 2007	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Sat. May 26,2007, 10 am @ the Clubhouse AGENDA 10 am: Secretary’s Report – reading of the minutes of April 14, 2007 correction to the minutes in a motion, from "rescind" to "reconsider". Treasurer’s Report: April 2007 by Mary Thorsen. Old Business: Political issues; Roberts Rules of Order procedures; DSL update; posting "significant issues/motions" after each Board meeting; the Clubhouse being used as a internet service outlet. New Business: Common area Fire wood cutting for WTRPOA members that want it-"dead or pine beetle trees " only; June/July newsletter w/proxies for the Annual meeting – Sat. Aug. 4^th, 2007; creation of 2007 WTR members updated phone directory. Budget Report: past dues and lien removal Road Report: late summer/Fall projects; interior road assessment; Snow removal service-renew contract. Facility Report: work party updates; camp host; hiring a custodial service for once a week cleaning of dressing/restroom area; outside service for septic and electric problems; pool opening-need volunteers. Fire Fuel Reduction Report: 1 ac. Geo-Terra Fire break project-their demo and WTR small benefit; Federal Grant status. Subdivision/Annexation Report: Appealing Klamath Co. decision on adjacent subdivision through LUBA – status report. Date of next B/D meeting. Most significant issues from the WTRPOA board of Directors meeting Sat. May 26^th, 2007 (These are not the official minutes, but are aimed to inform you of what took place as soon as possible) Open Forum: What to do with our present "road grader"? It’s old, difficult to operate and breaks down. Proposals: sell it; upgrade through purchasing a used one and/or use a member’s tractor that is big enough and willing to let it be used for specific jobs on the Ranch. Also brought up was to create a "drawing" to have on file, for the water lines in the pump house = pool, lawn, clubhouse and electric and septic system in and surrounding the clubhouse. Old business: WTR will be getting DSL/HIS Internet service through Qwest by late summer or Sept. according to the Qwest agent. The cost will be anywhere from $27.oo/$47.oo/month. You can still get your name on the list or withdraw your name. Jim Mathis will call Sam delCastillo @ 503 242-6936 or you can call for your info. New business: Dead standing & Dead down trees in the Common for Fire Wood cutting by WTR members only – details will be made into a "motion" @ the next Board meeting – June 9, ’07-10 am. Members can have non-members cut only on their private property and that lot owner is responsible & liable. Annual meeting will be Sat. Aug. 4, 2007 10 am @ the clubhouse. For Agenda items call Terry Cagaanan by June 16, ’07 or bring them to the June Board meeting. There will be a BBQ lunch – meat, buns & soft drinks provided by association, side dishes/salads and BYOB provided by the members. June/July Newsletter w/proxies will be sent by mid-June prior to the Annual Meeting. We also need to create an updated WTR address/phone directory prior to the Annual meeting. If these have changed for you, please call the WTR office and leave your info – 541-536-9633. Budget: Past dues – some liens will be removed and the "Collection Resolution" process will begin for others that may be past due and have not made arrangements. Road report: If interior road assessment is not passed, "hot patch work will begin in the Fall with proposed "speed bumps" added to the asphalt roads. Areas of gravel roads will be evaluated and placed where needed. Snow removal service will be placed in the Frontier for 2 weeks, in order to have bids to re-new a 3 yr. contract. Facility report: Still looking to interview for a Camp Host candidates. An "Add" will continue in the Frontier or if any member knows of someone or relative – 1 adult person or a couple – no children and a background check will be conducted. Free utilities w/custodial clubhouse dressing room & pool responsibilities. There was a discussion of paying or waving members dues to be the camp host. We desperately need member volunteers for pool & clubhouse dressing room facility. Clean-up at least once a week w/touch-up daily. The poll STAYING OPEN will depend on the weekly/daily sharing of work or it will have to be CLOSED per Health Dept. requirements. Also any member should not let another person in the pool that doesn’t have a key card unless you know that member or is your guest. A responsible adult must attend children. Clubhouse facility needed & needs outside septic & electrical work. There is a possibility that the well has problems. Volunteer work parties did a great job in paving the entry at the clubhouse and getting the pool ready to open on Memorial Day weekend. We could have use more help on the May 5^th clubhouse work party, but thanks to those that did show up. Fire Fuel Reduction: Walker Range officially announces that THERE IS TO BE NO BURNING AFTER MAY 31^st in WTR or "anywhere east of the Cascades". 1 ac. will be safely & "park like" cleaned at the Common area across from Lot 205 on Hackamore Ln. We did not get the Federal Grant again, but trying to gain funds through other gov’t sources for Fire Fuel Reduction. Sub div./Annex. Report: WTRPOA is appealing the Klamath Co. decision to allow a large subdiv. to go in adjacent to WTR off Stirrup Dr. (not part of WTRPOA), through LUBA (OR. state Land Use Appeal Board) . Our Law Firm is preparing the Brief now and we will be represented by the firms most experienced Attorney. The hearing date may be in June or July w/ our objectives the same. NEXT BOARD MEETING IS JUNE 9^th ’07 Sat. 10 am at the Clubhouse.
Apr 14 2007	WTRPOA REGULAR BOARD OF DIRECTORS MEETING Sat. April 14^th, 2007, 10am @ the Clubhouse. Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln. LaPine, OR. 97739 Phone: 541-536-9633, fax 541- 536-9633 E-mail address: wtrpoa@teleport.com, website: wagontrailranch.org Meeting called to order at 10:15 am WTR Board of Directors meeting: May 26^th, 2007 at the Clubhouse. Board of Directors present: Terry Cagaanan Chairman/Secretary, Norm McClung Co-Chairman, Mary Thorson Treasurer, Jim Mathis, Robbie Robison, Don Sayer – absent. Secretary’s report: Reading of the minutes of the Board meeting of April 14^th ‘ 07. Motion made by R. Robison to approve the minute’s w/corrections, 2^nd by J. Mathis. Vote: unanimously approved by those present. Treasurer’s report: April 2007 budget, balance and expenses read by Mary Thorson. Motion to approve the report by N. McClung, 2^nd by J. Mathis. Discussion. Vote: unanimously approved by those present. Open Forum: Questions and discussion concerning WTRPOA Grader. Mike Porter, Swede Barber and Norm McClung discussed the problems and possible solution. Mike Porter suggested having drawings of water lines, electrical system for pool, septic system and sprinkler system. These should be kept on file in case of repairs. It was mentioned that some of these are already in the office file system. Old Business: Political issues: The Board only deals with those that will benefit the physical & environmental protection of WTR. Roberts Rules of Order: The Board uses this format as guideline to conduct meetings, not to the strict sense of the rule. The Board wants to encourage audience (members) participation in an orderly fashion according to the Agenda. Significant issues sent early: The Chair will post Discussion & decisions after each meeting that would be unofficial. This will allow the members to be immediately aware of what took place at the most recent meeting. DSL/HIS will be coming to WTR through Qwest as an Internet service late This summer or Sept. ’07 according to the Qwest agent. New Business: Discussion of members cutting firewood in common areas. Non-members or members can cut on private property only with the lot owner’s permission. Guidelines will be established for a motion at the June 9^th ’07 Board meeting. The Secretary will send June/July newsletter w/proxies to the members. A request for Agenda items by 6-16-07 for the Annual meeting Sat. Aug. 4^th 2007 at 10 a.m. will be required – call T. Cagaanan 541 536-9147. New WTR phone directory: 2007 directory will be made and given at the Annual meeting. If any member change: new owners, address, phone and e-mail please call the office at 541-536-9633 and leave a clear message. Budget Report: Lien removal and the past dues process will begin . Official form letters will be sent prior to the past dues being turned over to the collection firm. Road report: Unless the members pass an interior road assessment, fall hot patchwork will start on the interior asphalt roads with the possibility of proposed "Speed bumps". Gravel will be added where necessary. Snow removal contract: An add will be place in the Frontier for two weeks to request bids for the WTRPOA snow removal 3 year contract. Facility report: At this meeting time we are still looking for volunteer help for the pool & clubhouse dressing rooms. The Board may look into hiring someone to professionally clean if there is no help through the summer. Camp Host: Ads again will be placed for a camp host with specific requirements – l person or 1 couple and no children. They will have pool & clean responsibilities. There was discussion of paying someone or waving member dues to be the Camp host. Recognition: A great deal of thanks goes out to those that participated at the poll & clubhouse work parties – pool cleaning, restroom cleaning, grounds and paver preparation and installing. Also a new water heater was installed. Sprinkler: a work party will be needed for this project. Fire Fuel Reduction report: 1 ac will be cleaned up in the common area across from lot 203. This is done by Geo-Terra and act as a fire break (no charge to WTRPOA). We did not get the Federal Fire Fuel Grant for this year. We are looking into other possible grant money. Subdivision/Annexation report: WTRPOA is appealing the Klamath Co. decision of approval of a subdivision adjacent to WTR (not part of WTRPOA) through LUBA (State appeal board in Salem). The Hearing may be in June or July. WTRPOA goals are still the same and the oral argument will be presented by our law firms most experienced attorney in these matters (he’s made presentations to LUBA in the past). Nest Board meeting: June 9^th, 2007 10 am @ the Clubhouseagon Trail Ranch Property Owners Association 152900 Hackamore Ln. LaPine, OR. 97739 Phone: 541-536-9633, fax 541- 536-9633 E-mail address: wtrpoa@teleport.com, website: wagontrailranch.org Meeting called to order at 10:15 am WTR Board of Directors meeting: May 26^th, 2007 at the Clubhouse. Board of Directors present: Terry Cagaanan Chairman/Secretary, Norm McClung Co-Chairman, Mary Thorson Treasurer, Jim Mathis, Robbie Robison, Don Sayer – absent. Secretary’s report: Reading of the minutes of the Board meeting of April 14^th ‘ 07. Motion made by R. Robison to approve the minute’s w/corrections, 2^nd by J. Mathis. Vote: unanimously approved by those present. Treasurer’s report: April 2007 budget, balance and expenses read by Mary Thorson. Motion to approve the report by N. McClung, 2^nd by J. Mathis. Discussion. Vote: unanimously approved by those present. Open Forum: Questions and discussion concerning WTRPOA Grader. Mike Porter, Swede Barber and Norm McClung discussed the problems and possible solution. Mike Porter suggested having drawings of water lines, electrical system for pool, septic system and sprinkler system. These should be kept on file in case of repairs. It was mentioned that some of these are already in the office file system. Old Business: Political issues: The Board only deals with those that will benefit the physical & environmental protection of WTR. Roberts Rules of Order: The Board uses this format as guideline to conduct meetings, not to the strict sense of the rule. The Board wants to encourage audience (members) participation in an orderly fashion according to the Agenda. Significant issues sent early: The Chair will post Discussion & decisions after each meeting that would be unofficial. This will allow the members to be immediately aware of what took place at the most recent meeting. DSL/HIS will be coming to WTR through Qwest as an Internet service late This summer or Sept. ’07 according to the Qwest agent. New Business: Discussion of members cutting firewood in common areas. Non-members or members can cut on private property only with the lot owner’s permission. Guidelines will be established for a motion at the June 9^th ’07 Board meeting. The Secretary will send June/July newsletter w/proxies to the members. A request for Agenda items by 6-16-07 for the Annual meeting Sat. Aug. 4^th 2007 at 10 a.m. will be required – call T. Cagaanan 541 536-9147. New WTR phone directory: 2007 directory will be made and given at the Annual meeting. If any member change: new owners, address, phone and e-mail please call the office at 541-536-9633 and leave a clear message. Budget Report: Lien removal and the past dues process will begin . Official form letters will be sent prior to the past dues being turned over to the collection firm. Road report: Unless the members pass an interior road assessment, fall hot patchwork will start on the interior asphalt roads with the possibility of proposed "Speed bumps". Gravel will be added where necessary. Snow removal contract: An add will be place in the Frontier for two weeks to request bids for the WTRPOA snow removal 3 year contract. Facility report: At this meeting time we are still looking for volunteer help for the pool & clubhouse dressing rooms. The Board may look into hiring someone to professionally clean if there is no help through the summer. Camp Host: Ads again will be placed for a camp host with specific requirements – l person or 1 couple and no children. They will have pool & clean responsibilities. There was discussion of paying someone or waving member dues to be the Camp host. Recognition: A great deal of thanks goes out to those that participated at the poll & clubhouse work parties – pool cleaning, restroom cleaning, grounds and paver preparation and installing. Also a new water heater was installed. Sprinkler: a work party will be needed for this project. Fire Fuel Reduction report: 1 ac will be cleaned up in the common area across from lot 203. This is done by Geo-Terra and act as a fire break (no charge to WTRPOA). We did not get the Federal Fire Fuel Grant for this year. We are looking into other possible grant money. Subdivision/Annexation report: WTRPOA is appealing the Klamath Co. decision of approval of a subdivision adjacent to WTR (not part of WTRPOA) through LUBA (State appeal board in Salem). The Hearing may be in June or July. WTRPOA goals are still the same and the oral argument will be presented by our law firms most experienced attorney in these matters (he’s made presentations to LUBA in the past). Nest Board meeting: June 9^th, 2007 10 am @ the ClubhouseMost Significant issues & decisions made at the WTRPOA Board of Directors meeting Sat. June 9^th, ’07. (These are not official minutes) Open Forum: It was suggested that the present water filter system be evaluated to determine if a change should be made. Several full time WTR members expressed a concern over the large number of people that were at the pool at the same time on Memorial Day weekend. The State requirement allows only a specific capacity for the WTR pool (27/24). It was pointed out that the pool, deck, dressing/restrooms and grounds were found to be very tidy on Tues. a.m..Also, those in the pool seemed very courteous and were aware of following the pool rules. A committee of Board and Ranch members has been formed to come-up with specific pool use guidelines – many of which are state mandated and are already in place – to be issued to all members through the up coming newsletter. Also a concern on the same weekend was the loud music noise, loud and fast driving of motorbikes and ATV’s on ranch property. Some of the recommendations was to monitor the pool – if the rules are continually broken, close it down and create a monetary "Fine system" after a warning is given to those that break the WTRPOA rules of the road, clubhouse facility and unusually loud noise. Many of these issues can be discussed at the Annual meeting. Old Business: Any Agenda item for the Annual meeting, Sat. Aug 4^th, ’07 must be called in by 6-16-07 to T. Cagaanan 541-536-9147. WTRPOA Grader issue was tabled. Happy Rotor, who serviced our lines in May, and placed in the Maintenance Work binder, which is stored in the office, created schematic of the septic system. Other drawings of our system are either in that binder or will be. A motion was passed to allow fire woodcutting in the common areas/common roads by WTR members of dead standing/dead down with permission by a Board member. Included in this motion that cutting either by members or non-members on private property is only done with permission of the specific lot owner. Guidelines for this activity will be on the website, sent in the newsletter and posted on the bulletin board. A motion was passed that "if needed" the Board could hire a custodial service to clean the dressing/restroom clubhouse area. It was expressed that a great deal of gratitude goes out to Teri Newcomb, who organized 3 other ladies to check chemicals in the pool for it to be safe to swim and clean the dressing/restrooms. She could use more help and would like additional volunteers too lessen the am/pm burden on the present 4 women. Another issue was tabled for the Annual meeting discussion – was hiring a Camp host and paying the member (not Board member) that is in charge of the clubhouse facility. New Business: Newsletter/ Annual mt. announcement-Agenda must be sent to WTR members by late June (30 days prior to the meeting). A motion was passed to attempt, through a vote of the membership into the By-laws (66% approval) to change in our accounting methods from Annual Audit Review to Compilation system. This would save the Ranch half as much in expenses for accounting (around 2K). If possible the explanation would be sent out in the upcoming newsletter and "if possible" voted on at the Annual meeting. A tentative Agenda for the Annual meeting will be sent in the newsletter w/specific time outline so that we can complete this meeting in reasonable time before lunch. However, it will be noted that this is the members meeting and the Board must be flexible to allow the members to express their concerns & point of view. Also in the newsletter it will be explained how the members can use proxies collected from unattending eligible member voters to do business at this meeting. Road Report: "Speed bump" on asphalt roads was tabled for discussion at the Annual meeting. Facility Report: The pool has been closed due to a pump break down. We are still looking for volunteers for lawn cutting at the clubhouse (sign-up calendar is at the mail box area). You only need to do this once or once a month through Aug. ’07. Fire Fuel Reduction Report: Work is still being done for A Fire Break on common land off Hackamore Ln. across from lot 203 – following the WTRPOA FFR plan. Subdivision/Annexation Report: No word on a LUBA hearing date at this time, but we should hear within the month. Also a request was to check with the law firm, if road assessments could be charged to those living off the Ranch (off Yoke rd.) that uses the roads. A concern was expressed that false advertising by a marketing agent to sell lots in the proposed subdivision adjacent to WTRPOA, indicating that purchasing those lots would allow them access to WTRPOA common land, other roads, river access and clubhouse facilities. What to do about it? Discussion at the Annual meeting. Meeting adjourned at 11:45 Next Board meeting Sat. July 14, 2007 10 a.m. at the Clubhouse AGENDA ` 10am. Secretary’s Report: Reading of the minutes: Feb. 8^th, 2007, Mar. 10^th 2007 & April 3^rd, 2007 – Emergency meeting ORS 94.640 Presentation: Geo-Terra – Fire Fuel Reduction process by Mr. D. Martin 20/30 min. Open Forum – 15 min Treasurer’s Report: Feb./Mar. ’07 via conference call by M. Thorson Old Business: review county "Appeal Hearing". Rescind motion to move Trust Fund money from Money Market to Certificate of Deposit. Consider Fire Fuel Reduction common area at no-cost to WTRPOA. New Business: Confirm HOA Law Firm’s proposal and process Support a YES vote for the LaPine Fire District Levy on the May ’07 election ballot and discourage removal of opposition’s point of view. Budget Report: appoint a Board member to be in charge of all "past due" association homeowners dues "Collection Resolution" procedures starting in May 2007. Road Report: order new "Caution – joggers & bike riders" sign for WTR entry Rd. A request by a ranch member to cut down "dead trees" on the common rd. area in front of Lot 200 for personal fire wood use. Either party will be responsible for "slash" clean-up. Facility Report: Review volunteer work party dates for pool, clubhouse and surrounding common area. Post large volunteer work party signs on the Bulletin Board. Create a 2007 lawn mowing calendar for spring, summer & fall rider mower cutting. Request for use (reserve) clubhouse facilities: 1. Members all day Sat. June 23,’07 for a music work shop. 2. A ranch member’s church group camp-out for a week-end in July at the common area surrounding & use of the clubhouse and pool. Fire Fuel Reduction: Grant up-date Subdivision/Annexation: up-date & committee meeting. DATE OF NEXT B/D mt.
	Most significant issues & motions passed: WTRPOA is appealing the Klamath Co. Commissioners decision of 3-22-07 (approving the final plat of the 4^th Addition of WTR – tax Lot 8400) through the Oregon state Land Use Board of Appeals in Salem, Or. They are not part of WTRPOA. DSL in WTR?? H I S also know as "D S L" internet service in WTR: Qwest is seeking present and future WTR home owners that have, or in the future will have, land lines for DSL faster internet service. Call Qwest Samuel A. delCastillo, (Products Manager) @ 503-242-6936 or e-mail to sam.delcastillo@qwest.com before the end of April ’07. We need 30 to 35 additional sign-ups, but you are not obligated. Please sign-up. If you are interested in the minutes of the Appealing Hearing of 3-22-07 w/Klamath Co. commissioners, you can see them & have them printed out by going to our website: wagontrailranch.org. The WTRPOA is looking for a camp host from Memorial Day weekend to the Labor Day weekend. Free utilities w/some clubhouse/pool work obligations. Any members that may know someone, please have them contact: Bob McEuin – 541 536-7686 or Terry Cagaanan 541 536-9147 by early May ’07. Must have their own R.V. or trailer. A part of WTR common area will be cleared & cleaned-up by Geo-Terra Fire Fuel Reduction as a sample of their work, free to WTRPOA. Board members will select the area. Hooker Creek is to be contacted concerning the break-up of parts of the entry road. Also UPS will be contacted to ask their drivers to slow down and stay on the asphalt of the entry road. If you see any contractors doing the above, call their office. Pool & Clubhouse work parties: Sat. May 5^th, Sat. & Sun. May 19 & 20, Mon. June 4, and Mon. June 18^th. Volunteers needed! Yes vote for the LaPine Fire District tax levy on the May ’07 election ballot. This is the same measure that did not pass in March. Also to our members, if there is opposition to this and a sign is posted on the bulletin board, please do not take it down. This is out of respect and courtesy to fellow members point of view. UP TO THE TOP
Apr 3 2007	Minutes of Emergency meeting of the WTRPOA Board of Directors On Tues. April 3^rd, 2007. Board members present: Terry Cagaanan- Chairman, Norm McClung – co-chairman, Robbie Robison and Don Sayer. Also present were 23 members of WTRPOA. Based on: ORS 94.640 7b. Emergency meetings may be held without notice, if the reason for the emergency is stated in the minutes of the meeting. A motion was made by Norm McClung and 2^nd by Don Sayer that this emergency meeting be called as a necessity to contact the WTRPOA HOA Law Firm to file an appeal with the State Land Use Board of Appeals. This motion also enables the Board of Directors to allocate funds from our 2007 Budget to finance appealing the Klamath County Commissioners decision of March 22^nd, 2007, that approved the final plat of Wagon Trail Ranch Acreages Fourth Addition in accordance with CUP 75-9. Discussion. Vote – approved unanimously by those present. UP TO THE TOP

Mar 22 2007	BOARD OF COUNTY COMMISSIONERS Public Hearing March 22, 2007 2:00 p.m. Start: 2:00 pm End: 4:42 pm Present: John Elliott, Chairman Al Switzer, Commissioner Mike Rudd, County Counsel 2:10 Alwin Turiel, Planning Director Les Wilson, Senior Planner Alysa Boles, Recording Secretary A G E N D A ITEM #1 Appeal of PR06-0494 Wagon Trail Acreage No. 1, 4^th Addition Appellants, Terry Cagaanan and Marla Wosnak of the Wagon Trail Ranch Property Owners Association, have appealed the approval of Administrative Review, PR06-0494, an authorization to file the final plat of Wagon Trail Ranch Acreages, Fourth Addition in accordance with CUP 75-9. The subject property is located 1 ½ miles west of Highway 97 on the Little Deschutes River, adjacent to the north county line. Alwin Turiel: In the staff report, it has the findings upon this decision is based. I gave you ORS 92.100. Normally a decision to file and record a plat is not a land use decision. Even though this could be considered not a land use decision, I was approached to sign the final plat. I checked the file and discovered there had been a lot of discussion with this development and a court case. I wanted to exercise discretion to make sure it was in compliance with CUP 75-9. I told the owner that the people in the area should know we were signing the final plat. Can a final plat be recorded in reliance on CUP 75-9? The reasons are the CUP was an approved expansion. Neither that CUP nor the PUD set time limitations on the permit, nor has state law. There was a circuit court judgment in favor of Brooks Resources saying they had a vested right to continue developing WTR 3rd and 4th additions. That is why I felt it appropriate to sign the final plat. John Elliott: There has been no time limit ever set? Alwin Turiel: As far as I can tell, no. David Engalls 717 Murphy Road Medford, OR 97501 We agree with the Planning Director. There are several people here in opposition and we will address those as they come up. This is not a surprise to anyone. The 4th addition has been known to people for 32 years. There are very few people in WTR that have owned their parcel for 32 years. The circuit court ruling came about because of the controversy to the legality of the 3rd and 4th addition. The judge issued an order stating the 3rd and 4th additions could be platted. That decision was not appealed and there is no time limit on a court order. The current president of the WTRPOA will testify and I have told him that his residence is in the 3rd addition. There is map in your documents that shows the 19 lots platted in the 4th addition in June 1983. (An easement description was read into the record.) There is a tentative approval for on-site sewer. Terry Cagaanan WTRPOA 152324 Hackamore La Pine, OR 97739 (Read his letter into the record) Our objectives are to prove that any development must adhere to the CCR’s and use the association guidelines. We'd like no development. We would like a smaller number of lots. If they are not a part of WTR, they will need to build their own road. All the documents refer to Brooks Resources, not Ray Scrivener. Brooks resources granted the deed to the 1st through 3rd additions to WTRPOA and no mention of a 4th addition. In 1983, this was sold to Mr. Scrivener. The warranty deed says the land does not include any particular use. Mr. Scrivener still owns many lots in the WTR area and he is aware of the CCR's. Article 2, section 3 of the CCR's says there needs to be a vote of the members. Our other members will testify to consider our objectives. Norman McLung 152256 Hackamore La Pine, OR 97739 (Read his letter into the record) I have put together a time line and it shows there is no mention of the 4th addition in the final approval. No 4th addition was turned over to the WTRPOA either. The deed state the property is not guaranteed for any particular use. This was not sold to Scrivener as WTR 4th addition, just a piece of property not plotted. Robby Robison Read his letter (Presentation #3) into the record. I am strongly opposed to this development. John Elliott: The easement still exists? Robby Robison: Yes, it does. Mike Porter 152403 Wagon Trail Road La Pine, OR 97739 We moved here in 2006. Soon after moving there, I heard about aquifer contamination in Deschutes County. Northern Klamath County residents use the same aquifer. That part of the state is a ticking time bomb. I talked to representatives from Deschutes and Klamath County on-site and I needed clarification. The USGS website helped me understand what the problem was. I was quoted if every existing tax lots in Northern County is developed, the residents will have contaminated well water. Why would Klamath County continue to create additional tax lots up that way? I contacted several people and no one gave me an answer. I have talked to Deschutes County Water master and State Senator Doug Whitsett as well. With budget cuts, more tax lots mean more revenue for the county. I understand that. Water purification takes planning. Al Switzer: Northern Klamath County regarding water and septic system; that is not unique. We have the same problems in the basin. Those aquifer studies are just coming online. People are trying to understand what's happening. We are aware of the septic problems up that way. We have been working on that. We are aware of this but don't know where it’s going to go. Everyone wants to point fingers at everyone else. Bob McEuin 1847 Pan Deer Court La Pine, OR 97739 The entry road and the fire danger are my issues. The residents maintain the road. It is expensive for us to maintain. There is a high cost to maintain these roads. I am concerned about the increase in traffic. There will be a 12% increase in traffic. These will be developed right away too. The increase in traffic will be immediate. This road is not going to hold up with all the construction and additional traffic. Fire is a major concern for me. Most fires are contributed to humans. Those additional people will raise the hazard. There is only one way in and one way out. We'd have to drive through that fire. La Pine Fire and Walker Range provide fire protection. Those properties will be in control by La Pine Fire and they might lose staff. Consider the cost and wear and tear on our roads and the increased fire danger. Al Switzer: What is the amount of full time residents? Bob McEuin: I think there is a mix of full time and summer homes. Over half are full time. Should this be developed, Mr. Scrivener will need to contract with the fire people. Darleen McEuin 1847 Pan Deer Circle La Pine, OR 97739 There are 60 school children in the area. This is right on the county line. It is extremely congested. Don McKenzie 1844 Pan Deer Circle La Pine, OR 97739 I have lived there for 16 years. I am opposed to this development. There are many types of wildlife in the area. Any division of this lot would have a negative affect on the wildlife. Allan Jones 152911 Stirrup Dr La Pine, OR 97739 I don't understand why this doesn't get paved. There was a subdivision just 2 miles south that was required to be paved. This development is lower in density than the current zoning. Donald Jones 1764 Marian Court La Pine, OR 97739 We are worried about the construction. We are concerned of abuse of private and common property and the use of the resources. We ask a fair decision in our behalf. Robert Smithe 151719 Wagon Trail Road La Pine, OR 97739 There will be a lot of access to Stirrup. It will be a choke point. In the event of a fire, there will be a lot of traffic and it will be congested. His whole development is based on Stirrup Drive. The attorney says Scrivener has an easement. It doesn't look like an easement. Come back with a real stand-alone property. Marlene Friehauf 152656 Hackamore La Pine, OR 97739 Saddle Bag has already been graveled. Does he have approval on that already? If this development is approved, we want a bond from Scrivener for any damage from his construction. This development will have adverse affects on my water and other people's drinking water. Please don't allow any development there. Jason Gross 7000 SW Barnes Road Portland, OR I want to address the CUP. I want to call attention to the tentative staff decision. The CUP was conditioned upon an overall density. There is no expiration and that was because of that density. The CUP states the developer needs to meet the CCR's of Wagon Trail Ranch. After January 31, 1999, no more property could be brought in per the CCR's. It is a 1975 CUP with no expiration but in conditioned with the CCR's and it is impossible to meet the provisions of the CCR's today. I would assert that you have to exercise some discretion today. You have the authority to deny this plat. Mr. Scrivener had notice of the CCR's and sat on those rights for 15 years knowing he could subdivide. I would submit the easement Scrivener has is in conjunction with one lot. He would be exceeding the scope of the rights granted to him. Harold Relaford 17117 Saddle Ford La Pine, OR 97739 No one mentioned the condition of Stirrup Road. It is just a gravel road. Part of it is nothing but cinders. It would be subject to weight. Doug Adkins 2950 Shasta Way Klamath Falls, OR 97603 The lots cannot be created without an approved on site disposal system. Unless we can get approval on every lot, you cannot create those lots. David Engalls: There are certainly lots of concerns. We like things the way we are and we don't want them to change. You are dealing with the criteria of your code. Almost all of the items expressed tonight are not criteria in the decision and the code. Given the lack of warmth, Scrivener might not want to join the WTRPOA. That might be an issue for the courts. Do we need to abide by the CCR's? Perhaps so. There is a reference in the decision about complying with the CCR's from 1975. It doesn't lead to the conclusion that the CCR's can't be complied with. I suggest you rely on the expertise of your Planning Director regarding location of the parcel. The applicant will meet the development criteria in the code. Regarding the CUP being invalid, there is nothing in the action that would be premised upon the 4th addition being part of WTRPOA. The Scriveners can choose to make that happen. The easement isn't an argument for the county. At the time the lots were platted, the easement was created for them. This thing has been decided. There is nothing in the CCR's that require that property be brought within the jurisdiction of the homeowners association. There is nothing in your criteria that says this needs to be put into the homeowners association. This has been aired in court and decided. CCR's are used to describe things that burden a property. The CCR's are not part of the criteria. Jason Gross: Some of the confusion is confusion about annexation over subdivision. Since the only way out is through the common property, what's practically occurring is annexation. This will interfere with the common area. If these aren't annexed into the WTRPOA, it could be a problem since they will be using Wagon Trail facilities. In regard to finality of judgments, we are not contending the CUP has expired. We are contending complying with the conditions of it. The property has to be used economically and viably. The association is entitled to that same fairness. Our proposed solution is to apply for a new permit with current county restrictions and develop a homeowners association separate but adjacent to WTR. Terry Cagaanan: In 1980, the deed was turned over to the property owners association. There was no 4th addition. Those are the things we would like you to consider as well as what the attorney brought up. Al Switzer: We have to figure out legally what is right and sometimes that is not popular. We have a written opinion from our attorney. Although we may not agree, the opinion he's given is correct. He has said that the approval has not become void. He feels it can go on. I am really tempted to put a bunch of conditions on there. I don't believe that this is the time to do that. I would suggest working some of these issues out. Legally, I don't think we have an option here. We have to approve this. It could get you to the table to be good neighbors. You have the ability to take this to a higher level. I hope you understand what we have to do legally. John Elliott: I think there are issues around the contamination. If there is proven to be a problem with testing on subsurface disposal, that lot doesn't get approved. I agree the situation up there is dismal. These are issued that will be decided subsequent to this. I have to go back to the law here too. There is no time limit on the CUP. The evidence proves it. He has every right to access for that property through that easement. He has private property rights as well. I agree with Mr. Switzer that there is an issue with neighborliness. Al Switzer: I move in PR06-0494, we uphold the Planning Director's decision. John Elliott: I second. 2 of 2 yes UP TO THE TOP
Mar.10, 07	Wagon Trail Ranch Property Owners Association 152900 Hackamore Ln., LaPine, OR 97739 Phone: 541-556-9633, fax: 541-536-9633 E-mail address: wtrpoa@earthlink.net; website: wagontrailranch.org WTR Regular Board of Directors meeting – Mar. 10, 2007 – 10 a.m. Board of Directors present: Terry Cagaanan – Chairman/Secretary, Norm McClung – Co-Chairman, Jim Mathis, Robbie Robison, Don Sayer, Mary Thorson – Treasurer – via – conference call. Open Forum – Question was asked why the minutes came so late to the members via E-mail. The secretary explained that the minutes from one meeting must wait to be approved at the next meeting – usually a month apart (there was no B/D meetings in Dec. ’06 & Jan. ’07). After approval they are posted and sent by e-mail. The secretary also mentioned he is a "few cards short of a full deck" when it comes to computer literacy and because his legal assistant is gone for a few weeks, you won’t get anything until she gets back. Also another issue, is that the secretary forgot to read the minutes of the Feb. 8, ’07 Board meeting minutes. However, hopefully they will be approved along with the Mar. 10, ’07 minutes at the April 14, ’07 B/D meeting. After that Bob McEuin brought up the purchase of a Fire Proof Cabinet for the WTRPOA office, which would secure the WTR significant records & documents. The Chairman should have had this on the Agenda as "old business" because this topic was brought up in the Open Forum of Feb. 8, ’07. Treasurer’s Report: via-conference call: M. Thorson read the Jan. ’07 financial report. Motion to accept the report was made by R. Robison, 2^nd by J. Mathis. Discussion – vote: unanimously approved. Old Business: Motion to purchase a Fire Proof Cabinet for the WTRPOA office by N. McClung, 2^nd by D. Sayer. Discussion: to pay for this out of our ’07 budget, $200.00 from acct.# 6180, $200,00 from acct. # 6090 and the balance from acct. #6080. This would pay for the total price of the cabinet - $758.12. B. McEuin, the Facility chairman, will order this through Costco w/free delivery. Vote – unanimously approved. Motion to approve hiring Schkeford-Hanson-Barr, an accounting firm from Bend, OR. to prepare the 2006 Annual review and tax return for the WTRPOA by M. Thorson, 2^nd by N. McClung. Discussion. Vote: unanimously approved. Motion too move $10,000.00 from the Trust Reserve Account money market into a 6 month adjustable rate Certificate of Deposit at So. Valley Bank of LaPine, OR. by J. Mathis, 2^nd by N. McClung. Discussion: J. Mathis had prepared an excellent report prior to this meeting and explained that before this can be done, the minutes of this meeting indicating approval and two appropriate Board member signatures must be presented to So. Valley Bank. Vote: unanimously approved.inutes of Emergency meeting of the WTRPOA Board of Directors On Tues. April 3^rd, 2007. Board members present: Terry Cagaanan- Chairman, Norm McClung – co-chairman, Robbie Robison and Don Sayer. Also present were 23 members of WTRPOA. Based on: ORS 94.640 7b. Emergency meetings may be held without notice, if the reason for the emergency is stated in the minutes of the meeting. A motion was made by Norm McClung and 2^nd by Don Sayer that this emergency meeting be called as a necessity to contact the WTRPOA HOA Law Firm to file an appeal with the State Land Use Board of Appeals. This motion also enables the Board of Directors to allocate funds from our 2007 Budget to finance appealing the Klamath County Commissioners decision of March 22^nd, 2007, that approved the final plat of Wagon Trail Ranch Acreages Fourth Addition in accordance with CUP 75-9. Discussion. Vote – approved unanimously by those presentWagon Trail Ranch Property Owners Association 152900 Hackamore Ln., LaPine, OR 97739 Phone: 541-556-9633, fax: 541-536-9633 E-mail address: wtrpoa@earthlink.net; website: wagontrailranch.org WTR Regular Board of Directors meeting – Mar. 10, 2007 – 10 a.m. Board of Directors present: Terry Cagaanan – Chairman/Secretary, Norm McClung – Co-Chairman, Jim Mathis, Robbie Robison, Don Sayer, Mary Thorson – Treasurer – via – conference call. Open Forum – Question was asked why the minutes came so late to the members via E-mail. The secretary explained that the minutes from one meeting must wait to be approved at the next meeting – usually a month apart (there was no B/D meetings in Dec. ’06 & Jan. ’07). After approval they are posted and sent by e-mail. The secretary also mentioned he is a "few cards short of a full deck" when it comes to computer literacy and because his legal assistant is gone for a few weeks, you won’t get anything until she gets back. Also another issue, is that the secretary forgot to read the minutes of the Feb. 8, ’07 Board meeting minutes. However, hopefully they will be approved along with the Mar. 10, ’07 minutes at the April 14, ’07 B/D meeting. After that Bob McEuin brought up the purchase of a Fire Proof Cabinet for the WTRPOA office, which would secure the WTR significant records & documents. The Chairman should have had this on the Agenda as "old business" because this topic was brought up in the Open Forum of Feb. 8, ’07. Treasurer’s Report: via-conference call: M. Thorson read the Jan. ’07 financial report. Motion to accept the report was made by R. Robison, 2^nd by J. Mathis. Discussion – vote: unanimously approved. Old Business: Motion to purchase a Fire Proof Cabinet for the WTRPOA office by N. McClung, 2^nd by D. Sayer. Discussion: to pay for this out of our ’07 budget, $200.00 from acct.# 6180, $200,00 from acct. # 6090 and the balance from acct. #6080. This would pay for the total price of the cabinet - $758.12. B. McEuin, the Facility chairman, will order this through Costco w/free delivery. Vote – unanimously approved. Motion to approve hiring Schkeford-Hanson-Barr, an accounting firm from Bend, OR. to prepare the 2006 Annual review and tax return for the WTRPOA by M. Thorson, 2^nd by N. McClung. Discussion. Vote: unanimously approved. Motion too move $10,000.00 from the Trust Reserve Account money market into a 6 month adjustable rate Certificate of Deposit at So. Valley Bank of LaPine, OR. by J. Mathis, 2^nd by N. McClung. Discussion: J. Mathis had prepared an excellent report prior to this meeting and explained that before this can be done, the minutes of this meeting indicating approval and two appropriate Board member signatures must be presented to So. Valley Bank. Vote: unanimously approved. New Business: Motion to approve a presentation by a Fire Fuel Reduction Co. – Geo-Terra at the next Regular B/D meeting on Sat. 14, ’07 at 10 a.m. by D. Sayer, 2nd by J. Mathis. Discussion: If approved after the presentation, they are willing to do a 1 to 5 ac. common area parcel (selected by the Board) following our plan 1- b, at no financial charge to WTRPOA. Vote: unanimously approved by those present. Budget Report: Motion to send a 30 day past due formal Collection Resolution letter to those that have been given an April 15th, ’07 response dead line, and have not done so. If no response after 4-15-07, an official "30 day letter" is sent. If no response to that, their past due bill will be turned over to the firm with the "Collection Resolution" by N. McClung, 2^nd by D. Sayer. Discussion. Vote: unanimously approved by those present. Road Report: Motion to place a "jogging & bike riding" sign at the entrance road of Wagon Trail Ranch just off Masten Rd. for the safety of our members by R. Robison, 2^nd by D. Sayer. Discussion: N. McClung will decide what type of sign and which post to place it on. Vote: unanimously approved by those present. Subdivision/Annexation: Motion to approve the committee’s objectives for opposing The "Tentative Approval" of a 4^th Addition as annexation and subdividing a 43 ac. parcel east of the official plat of WTR 1^st Addition by N. McClung, 2^nd by D. Sayer. Discussion: Objectives are: They are not part of WTRPOA as a 4^th Addition until voted in by the members Based on the WTRPOA C.C. & R’s Art. Sec. 3 and the Subdivision/Annexation Guidelines Ideally, no development or no more than 1 residence for that 43 ac. parcel. If there is justification for more than 1 residence, WTRPOA recommends 4 – 10 ac. parcels or 5 – 8 ac. parcels with their own entry road unless voted into WTRPOA by the members. Vote: unanimously approved by those present Motion that WTRPOA pay $175.00 fee to Klamath County Planning Dept. for a complete set of the WTR county records by N. McClung, 2^nd by J. Mathis. Discussion: These documents may have evidence why the 4^th Addition was turned down by the Planning Commission in the 1970’s and they would be appropriate to have on file as a history of development for WTR. Vote: unanimously approved by those present. Next Regular Board of Directors meeting: Sat. April 14^th, 2007, 10 am @ the Clubhouse Meeting adjourned at 11:30 am. UP TO THE TOP
Feb.8,2007	WAGON TRAIL RANCH PROPERTY OWNERS ASSOCIATION 152900 Hackamore Ln., LaPine, OR 97739 Phone 541 536-9633 E-Mail address: wtrpoa@earthlink.net Website:wagontrailranch.org Wagon Trail Ranch Regular Board of Directors meeting for Feb. 8, 2007 6:30p.m. Board members present: Terry Cagaanan-Chairman, Jim Mathis, Robbie Robison, Don Sayer, Norm McClung – Co-Chairman absent, Mary Thorson – Treasurer via conference call Let these minutes show that this meeting was rescheduled from 1-30-07 to 2-6-07 to the present 2-8-07, due to the lack of a quorum. Open Forum: Dar McEuin brought up the significance of looking into purchasing a fire resistant file cabinet for the safety of WTRPOA documents. 2. Dar also brought up that at future Christmas dinner parties at WTR, rather than bring toys and can food, WTRPOA sponsor one needy family in the LaPine community with food for a Christmas Day meal and toys for the children. Discussion followed. Another idea on this subject was to bring to the WTRPOA Christmas dinner party only unwrapped toys for children gifts (identify boy or girl gift). These would be turned – over to the local agency that distributes to the needy. This issue would be discussed at the Annual meeting – Aug. 2007. 3. Bob McEuin brought up doing away with the $25.00 award drawing for the volunteer work parties and using Budget line item 6090 as money for snacks/lunches and refreshments for the work party. This was made into a motion by Jim Mathis and 2^nd by Don Sayer. Vote-unanimously approved. Secretary Report: the Minutes of 11-11-06 were read by Terry Cagaanan. Motion to accept by Don Sayer 2^nd by Robbie Robison. Vote – unanimously approved. Minutes of the Emergency meeting of ORS 94.640 7b/7c were read by Terry Cagaanan. Motion to accept by Robbie Robison 2^nd by Don Sayer. Vote – unanimously approved. Treasurers Report via conference call: Mary Thorson read the Nov./Dec. 2006 financial report. Motion to accept by J. Mathis 2^nd by D. Sayer. Vote – unanimously approved Discussion – Mary Thorson suggested the Board select an accounting firm by March ’07 Board meeting so that by April ’07 they can start an Annual Audit Review for 2006 and have it presented at the 2007 Annual meeting. R. Robison is going to research other possibilities of qualified accounts. Mary Thorson in collaboration with Judy Berg brought up the idea of moving some of the WTRPOA funds that are in the So. Valley Bank & Trust Reserve Account to purchase a Certificate of Deposit for a 6 month period. These CD’s would create a greater interest return compared to what we are earning in the present account. Discussion followed. Jim Mathis will contact the bank and will present his report at the Mar. 7^th Board Meeting. Old Business: Collection agency agreement – Discussion followed. No concerns of Board members that would deter the Board of Directors from using this Collection Agency (see newsletter Nov./Dec. ’06). The Chairman will sign the agreement and the Treasurer will pay for WTRPOA the $250.00 one-time fee. New Business: Motion by J. Mathis to approve the request of remodeling the home on Lot 215. 2^nd by D. Sayer. Discussion followed. Vote – unanimously approved. The Board would like to go on record to Thank the owners of Lot 215 for their integrity in following the CC&R’s and their concern for the Wagon Trail Ranch subdivision. Motion by J. Mathis that the Board of Directors support the .36 cent tax increase for the LaPine Rural Fire District with a YES vote on the March 13, 2007 election ballot to add an increased Medical/ambulance and Fire response to the Wagon Trail Ranch Subdivision and it’s members and visitors. 2^nd by R. Robison. Discussion followed. Vote – unanimously approved. Motion by J. Mathis to allow a Yes vote sign to be placed at the entrance of WTR and financial contributions to the LaPine Fire P.A.C. for the cost in promoting the passage of this ballot issue on March 13, 2007. 2^nd by D. Sayer Discussion followed. Vote – unanimously approved. Motion by D. Sayer as a result of a letter of concern of a WTRPOA member, that the Chairman sends a letter to the owner of Lot 154, to up grade their structure to the CC&R’s requirements- ART. VII sec. 4 and Sec. 14. 2^nd by R. Robison. Discussion followed. Vote – unanimously approved. Motion by R. Robison that volunteer Bob McEuien build and place an enclosed Bulletin Board so that WTR business will not be removed without Board member approval. Bob will be reimbursed for materials from the WTRPOA budget. 2^nd by D. Sayer. Discussion followed. Vote – unanimously approved. Budget Report: Motion made by D. Sayer that the Chairman send letters to those members that are past due on their association dues. The letter should be reviewed by Treasurer M. Thorson and her assist. Judy Berg. This letter would allow past due lot owners to make arrangements with Judy Berg by the April 2007 due date. If no arrangements made it will be turned over to the collection agency as explained in the Nov./Dec. ’06 newsletter. 2^nd by R. Robison. Discussion followed. Vote – unanimously approved. Road Report: Discussion on "speed bumps" placed on interior asphalt WTR roads. As requested in the last news letter and at the Membership meeting that the association members should form a proactive committee to move forward with this project and consider adding "speed bumps" to the new interior roads. If there is no action by the Annual meeting , this issue can become an agenda item. Facility Report: Tentative Work Party days were presented by Facility Chairman Bob McEuin: Sat. May 5^th,’07 – pool and club house area clean up; Sat. & Sun. May 19 & 20 ’07 club house entry demolish & install pavers; Mon. & Tues. June 4 &5^th ’07 install new pop-up sprinklers and create a new sprinkler zone adjacent to the walk way; Mon. & Tues. June 18 & 19^th ’07 install a Pergola at the pool. Motion to approve this plan was made by D. Sayer. 2^nd by J. Mathis. Vote – unanimously approved. Fire Fuel Reduction: BLM is thinning their own forestland east and south of WTR. There has become a new "hitch" in the Federal Grant –starting in 2007 – we are now 2^nd in line in Klamath County and there must be "matching funds". There will be no expense to WTRPOA in "matching funds". It will be through a verbal administrative process. Subdivision/Annexation Report: Motion by J. Mathis to approve the committee and other WTRPOA members to oppose the "Tentative Approval of annexation of the 43 ac. east of WTR as the 4^th Addition" by the Klamath Co. Community Development Dept. This comm.. is composed of Bob & Dar McEuien, Allan Jones, Bob Risseeuw, Don Jones, and Terry Cagaanan. Don McKenzie, Tim Masters and Mike Porter have also offered to make presentations at the Appeal Hearing on Monday, Mar. 5^th, 2007 at 2 p.m. 2^nd by D. Sayer. Vote – unanimously approved. The Board encourages all members with a similar concern to attend this meeting. Notices will be posted on the Bulletin Board with time and direction. Motion by D. Sayer to seek legal counseling from our law firm in regards to the potential annexation of the 43 ac. east and adjacent to the 1^st Addition of the official plat of WTR. Discussion followed. Vote – unanimously approved. Motion by D. Sayer to approve that Terry Cagaanan is reimbursed for personal expenses of $289.08. $210 – appeal hearing fee to Klamath Co. ( if WTRPOA wins the appeal the $210 will be returned and he will give it back to WTRPOA) + $79.08 for printed copies and mailing. All receipts will be given to Judy Berg for confirmation. 2^nd by J. Mathis. Vote – unanimously approved. Next Regular Board meeting will be Sat. Mar. 10^th, 2007 at 10 a.m. This meeting adjourned at 8:35 p.m. UP TO THE TOP
Jan/13/2007	WTRPOA MEMBERSHIP MEETING Sat. Jan. 13,2007 1p.m. to 3p.m. @ the Clubhouse Although there are significant issues that affect all of us, we can disgust them in a good social atmosphere. Bring your favorite wine, beer, soft drink or water to share with others. Also bring your favorite snacks of finger food & cheese to do the same. TENTATIVE AGENDA: 1:15 LaPine Rural Fire Chief – Jim Gustafson – Ambulance & Fire response to WTR 2 to 3 p.m. 1. Klamath Co. Community Development Dept. "Notice of Tentative approval" of WTR 4^th Addition. WTR Appeal hearing of the development of the 43 ac. off Stirrup Dr. Discussion – procedure – legal interpretation. 2. Emergency meeting of the Board of Directors on Dec. 31,2006. Based on ORS 94.640 – 7b &7c Discussion and concerns 3. Law Firm’s collection agency – HOA past dues 4. Interior Road assessments and changing the WTR audit system – membership committees 5. Fire Fuel Reduction – membership committee 6. FOR THE GOOD OF THE ORDER – your concerns of the Chairman’s actions. Placing or removal of Bulletin Board material. PLEASE FEEL FREE TO EXPRESS YOUR POINT OF VIEW! If you have any other items call Terry Cagaanan 536-9147 You may want to bring your own folding chair.